Vass Administrator/vet Assistant

Location: Melbourne | Western Metropolitan

Job type: Full time / From 28/01/2025 - 19/12/2025

Organisation: Schools (Government)

**Salary**: Salary not specified

Occupation: Education and Training

Reference: 1458946

**Selection Criteria**:
**CRITERIA**

1. Capacity to undertake all VASS required tasks in relation to the VASS program. Also a capacity to assist with the administrative functions in relation to the College¿s VET program.

2. Skills and experience necessary to carry out the responsibilities of the position including a sound knowledge of spreadsheets and databases and the ability to create a variety of reports.

3. Capacity to work within a team cooperatively with a range of people including teachers, education support staff, students, parents and external organisations.

4. Ability to coordinate work priorities and meet strict deadlines.

5. Demonstrate excellent interpersonal and communication skills.

VASS experience preferred but not essential.

**Role**:
The primary roles are to:

- Mainatain an accurate VASS system for the College
- Ensure all VCE, VCE VM/VPC and VET student details and results are accurately recorded on the VASS system in accordance with VCAA timelines
- Assist the College VET Coordinator with VET administrative tasks
- Work within the Careers/Pathways/Transitions team to effectively and accurately record student details and results
- The VASS/VET Administrator reports to the Careers/Pathways/Transitions Leading Teacher and the Pillar Principals

**Responsibilities**:
**The VASS/VET**Administrator will:

- Enrol and enter results for all VCE, VCE VM and VPC students on the VASS data base in accordance with VCAA guidelines and strictly adhere to VCAA and local timelines
- Liaise with Campus Leaders, Campus Principals, the VET Coordinator and other key stakeholders to ensure timely submission of results for entry
- Maintain an accurate VASS database as per VCAA requirements
- Maintain an accurate database for all students undertaking a VET study at Copperfield College (both internal and external students) as per BVC requirements.
- Assist the VET Coordinator to prepare and maintain accurate class lists for all VET classes at Copperfield.
- Download the VET cluster reports from the BVC portal and send to the Reporting Administrators for uploading onto Compass.
- Use the information from the BVC portal to support the VET Coordinator to prepare class lists and letters for all Copperfield students for VET Orientation.
- Assist the VET Leader with the preparation of VET budgets, based on the information in the BVC portal
- Assist the VET Leader with the preparation of MOUs for the schools in the Brimbank VET Cluster as per the BVC portal instructions
- Data entry, copying and printing as required
- Other duties as required by the Principal

**Who May Apply**:
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

**EEO AND OHS Commitment**:
**Child Safe Standards**:
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
**DE Values**:
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
**Conditions of Employment**:

- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.

**Location Profile**:
**College Profile**

Copperfield College is a multi-campus school situated in Melbourne¿s North-West. The College is comprised of two junior campuses (Years 7-10) in Kings Park and Sydenham and a senior campus (Years 11-12) at Delahey. We have a student population of approximately 2,000, with 180 (EFT) teaching staff, 70 (EFT) Education Support Staff and 7 Principal Class personnel**.**The SFOE for the College is 0.58, indicating a significant level of social disadvantage.

The College is culturally diverse, reflecting our community, with approximately 60% of our students coming from a Language Background other than English. Copperfield performs to expectations and better on many measures in comparison with 'like¿ schools; in particular, our VCE outcomes.

The positions advertised are not tagged to a particular campus. Employees at Copperfield are placed according to student learning needs and every year have the opportunity to re