Executive Assistant

2 weeks ago

Melbourne, Australia Victorian Health Building Authority Full time

Location: Melbourne | CBD

Job type: Full time / Ongoing

Organisation: Victorian Health Building Authority

**Salary**: $90,067 - $102,192

Occupation: Projects

Reference: VG/DH/HI/1658375

***:
The Victorian Health Building Authority (VHBA) is responsible for the planning and delivery of the Victorian Government's multibillion-dollar health infrastructure program including $16.6 billion in managed assets and $8.8 billion in planning and delivery.

Our work includes planning and building new hospitals and ambulance stations, aged care and mental health facilities, early parenting centres, redeveloping existing hospital facilities as well as replacing and upgrading engineering infrastructure.

The Executive Assistant provides professional high level administrative and executive support and related services to the CEO of the Victorian Health Building Authority.

**Are you**
- A highly organised and methodical individual?
- An excellent communicator with exceptional interpersonal skills and a collaborative approach to work?
- Able to work with mínimal supervision, be flexible and take the initiative?

**Accountabilities**:

- Liaise and consult with ministers' offices, senior leadership, other government and non-government organisations and external clients to convey the department's expectations and provide timely advice and referral as appropriate.
- Operate with a high-level of integrity and autonomy in managing communication between the CEO, key stakeholders and the community and independently allocate issues for resolution and reporting by directors, managers and other employees.
- Identify and appropriately escalate issues having regard for political and environmental sensitivities and interrelationships of stakeholders and the integrated nature of program and service delivery activities.
- Draft documents, within prescribed timelines, of a standard suitable for external distribution for final presentation of reports, letters and other documentation so as to achieve consistency of quality, professionalism and relevance of responses.
- Coordinate confidential and sensitive information with regard to critical incident reports and external inquiries and investigations for the CEO.

**Mandatory Vaccination Policy**

**HOW TO APPLY**:
For this position, you are not required to address each of the key selection criteria in a separate written document.

Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process.

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