Casual Personal Assistant

5 days ago

Haymarket, Australia The Great Southern Hotel Full time

The **Great Southern Hotel Sydney (GSH-Sydney)** is a 4 Star hotel located in the heart of Sydney CBD. We are currently seeking a _**communicative, bright, creative, and assertive Personal Assistant**_ with proven knowledge and experience to join The Great Southern Hotel in Sydney. This is a casual role and the days required to work can be between Monday - Friday, **5 days per week** from 10 am to 3 pm. (However, days may change/rotate occasionally, so some flexibility will be required).

**About the role**:
**As our Personal Assistant, your responsibilities will include**:

- Coordinate and maintain a schedule of appointments and meeting for the Group General Manager.
- Identify, anticipate and prepare information required of the Group General Manager for meetings, appointments, presentations and etc.
- Liaise with and support Group General Manager/Managers for business-related travel arrangements.
- Manage GSH organizational calendar.
- Draft routine letters/reports.
- Constructing and maintaining spreadsheets to assist operations across the division.
- Arranging, coordinating, and management of images and project photos.
- Creating purchase orders as appropriate to the position.
- Liaise with clients and suppliers regarding operational issues under the direction of the Group General Manager.
- Manage and maintain sensitive and confidential matters such as personnel files, employee relations, and organizational changes.
- Complies with Hotel safety rules, reports all accidents and incidents, and raises any safety issues or concerns as per company policy and procedure.
- Assisting the HR function when required.
- Assisting with basic Accounts function when required.
- Liaising with other business units to resolve issues as required.
- Managing personal errands such as picking up items, organizing deliveries, and handling day-to-day tasks.
- Coordinating family appointments, medical visits, and personal commitments.
- Maintaining a high level of discretion and confidentiality regarding personal, family, and financial matters.
- Inspecting and reviewing hotel maintenance, Organising and coordinating maintenance meetings and follow-ups.
- Liaising with tradespeople and contractors.
- Collaborating and working with all the hotel departments as required.

**About you**:

- Have a keen eye for detail, honest and trustworthy
- Be self-motivated and be able to work unsupervised
- Be committed to providing extraordinary service
- High proficiency in MS Outlook, Word, Excel
- Have good communication and interpersonal skills

**Job Type**: Casual

Pay: $33.38 per hour

Expected hours: 25 per week

Application Question(s):

- Are you currently on a visa? If, yes please specify the visa type and expiry date.
- If hired, when can you start?

**Experience**:

- Personal assistant: 1 year (preferred)

Work Authorisation:

- Australia (required)

Work Location: In person

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