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Administrative Business Partner

2 weeks ago

Canberra, Australia CyberCX Full time

Full time, permanent opportunity (on-site, office-based role)
- Provide end-end executive administrative support to Industry Lead members
- Partner with Admin, IT and Finance to support staff and other stakeholders

**About Us**
CyberCX is the leading independent cyber security services organisation in Australia and New Zealand. CyberCX is Australia’s greatest force of cyber security professionals. CyberCX has united the country’s most trusted cyber security companies to deliver the most comprehensive end to end cyber security services offering to Australian enterprises and governments.

We are cyber security experts first and foremost. We’re a unified team of highly qualified, certified and skilled professionals working together on the same mission: to protect and defend Australian organisations from cyber threats.

**The Role**
The Administrative Business Partner (Industry Team) is a key member of the shared services team, playing a pivotal role in the execution of proactive communications, strategising, scheduling, planning, and execution for the defined Industry Lead team.

Through executive administration, collaboration, and engagement with ELT teams, you are continuously building trusted partnerships with clear channels of communication and aligning administrative support to their needs whilst maintaining and managing the distribution of highly confidential communications with significant authority to act autonomously and independently with regards to their core duties and unique projects.

Role responsibilities as follows (but not limited to):

- Provide executive administrative support to Industry Lead members in addition to providing office and facilities management
- Maintain complex calendars of Industry Lead Members including vetting, prioritising, and providing recommendations to support key priorities and objectives
- Structure cadence of Industry Lead calendars to support long-term business objectives
- Manage end to end travel schedules and coordination, inclusive of air and ground transportation, hotel reservations, security, visas, and other travel documentation as and when needed
- Maintain an efficient flow of information between all levels of the business, including internal and external contacts of business plans and priorities
- Attend Industry Lead/business meetings to assist and/or own the agenda to ensure follow-through on action items and deliverables
- Partner with the Administration, IT and Finance Functions to support staff and other internal/external stakeholders to manage and resolve needs and issues as they arise
- Assist with the project lifecycle, with business unit initiatives, inclusive of setting and maintaining project timelines, identifying and mitigating risks
- Support active management of budget, purchase order processing, expense report submission for Industry Lead and regional business members to ensure expense policy compliance

**About you**
You are professional and ethical, you inspire trust and confidence through integrity and respect and are emotionally intelligent, you demonstrate empathy, connection, and assertiveness.

Additionally, you possess the following skills and experience:

- Ideally 3 - 5 years senior leader support experience, with some C-level support experience preferred
- Experience in complex calendar management in a matrixed, global organisation
- Proven ability to understand business priorities in order to independently and successfully manage an executive calendar
- Exceptionally organised, relentlessly resourceful, calm under pressure, strategic multi-tasker, with a deep love of logistics and ability to thrive in a dynamic start-up environment.
- Exceptional stakeholder engagement and communication skills with an ability to build credibility with senior management and internal working teams within CyberCX
- Strong problem-solving skills and the ability to translate information into creative solutions to benefit the business.
- Proven track record of accountability, reliability, and a can-do attitude
- Skilled in responding to setbacks in an agile and resilient manner
- Australian Citizenship and the ability to hold NV1 Security Clearance

**Benefits**
Our values determine how we show up for our team and our customers. We are customer obsessed and we strive to go above and beyond by continuously innovating showing value through measurable outcomes.

We offer a generous salary package with great employee perks such as:

- Birthday Leave (yes please), Mental Wellness Day, Volunteer leave
- Corporate discounts on a huge variety of retail stores through our partners
- Health Clubs (gyms) and virtual gym classes
- Internal career opportunities

We’re in a very exciting eco-system where you can get in and be part of the growth and shaping of the company which represents an opportunity for diversity in your role and a real sense of satisfaction as you see the difference your contribution makes.