Project Administrator

2 days ago

Colac, Australia Bulla Dairy Foods Full time

Bulla Dairy Foods is 100% Australian owned and operated and has been proudly making dairy products in country Australia for six generations. We are one of Australia's oldest family-owned dairy companies and believe in our brand, our people and take pride in crafting dairy products for the world.

**Your responsibilities will include**:

- Assist the project engineering team with cost management/reporting
- Create capital purchase orders in SAP
- Goods receipt invoices & capital purchase orders
- Provide reports & liaise with Finance when required on capital project updates and spend
- Update Project Capital Cost Trackers and ensure reconciled each month
- Filling all Purchase Orders, Invoices and other relevant information for audits or other reports as required.
- Providing administrative support to the Project
- Contract/RFP admin/filing
- Project Documentation Admin (eg Teams etc)
- Minutes/Actions across SteerCo, PCG and Capital Works Group and Ops Integration Team
- Maintain the Scope Change Registers and IFR register
- Maintain the Risk Register
- Presentations/Comms including SteerCo monthly reporting presentation deck
- Coordinate project update comms within Bulla to various stakeholders
- Booking/managing meetings

**You will have**:

- A high attention to detail - especially finance/costs in relation to spreadsheets
- Excellent time management skills and a strong ability to meet deadlines
- Excellent organisation skills
- Excellent customer service & teamwork skills
- Strong written & verbal communication skills (including project & report writing)
- Ability in problem identification & resolution skills
- High-level ability to maintain & respect confidentiality
- Experience with finance systems
- Experience in Project Admin / Management / Capital Cost Tracking
- Experience with Project/Capital Cost Reporting/Tracking
- Knowledge and/or experience in Asset Management (optional)
- Finance certificate, diploma or equivalent (optional)
- Project management certificate, diploma or equivalent (optional)
- Current Australian driver's license and roadworthy vehicle

**What we can offer you**:

- A hybrid working model as standard, encompassing both flexible work from home arrangements and access to our Melbourne and regional sites
- A great cultural environment in a proud, Australian family-owned business
- A variety of benefits including a Short-Term Incentive Program, corporate clothing allowance, delicious take-home product and free on-site parking at all our sites

This is a rare and exciting opportunity within a reputable family business. With great opportunities for personal growth and development, you'll contribute to the success of this iconic household brand with a long history and bright future.
- At Bulla Dairy Foods, we are dedicated to fostering a diverse, equitable, and inclusive culture where everyone feels they belong. We value diversity and the unique contributions of each team member. Our goal is to create an environment where all employees feel valued, respected, and safe, enabling them to perform at their best and reach their potential. This commitment helps us attract and retain talented individuals, meaningfully contribute to the communities we operate in, enhance our products and services, and deliver our business strategy._

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