Enrolments Officer

Contract type Ongoing
Award Clerks Award Level 4
Time fraction 0.6 equivalent / flexible / would suit school hours
Days and hours
worked
Total hours per week 22.8, days and hours flexible
Location YRKI Head Office in Lilydale / this role can be a blend of office based and WFH
Reports to Finance Team Leader
Direct Reports Nil
Internal
Relationships
All YRKI staff
External
Relationships
Families, Department of Education and Training, Council, Early Learning Association Australia
Organisation
Overview
- Yarra Ranges Kindergartens Inc. (YRKI) is a not-for-profit, community run Early Years

Manager focused on providing stimulating, high quality, affordable and viable
educational programs that integrate children with varying needs and abilities.
- YRKI has a commitment to excellence and innovation in early childhood education.
- Our services regularly seek feedback from their local communities to ensure that the

service offered at each centre meets that community’s needs.
Key purpose - This position is the face and voice for families wanting to access YRKI sessional
Kindergarten education programs.

recording enrolments supporting the enrolment process from end to end.
- This role processes responses from families and ensures that we maximise the

number of children who can be included in our education programs.
- Critical to success is ensuring all relevant information is recorded accurately and

reconciled between systems. An eye for detail and accuracy of data entry is
- This role is also expected to identify, consider and implement as part of their role, any

opportunities for continuous improvement. This would include the review and
recommendation and subsequent implementation of updated systems
Responsibilities - Develop and maintain family friendly and robust processes for managing enrolments
including accurate records are kept up to date for the Department of Education and
Training
- Current systems that need to be up to date and reconciled are Xpedite, KIMS and

OWNA. We are actively considering alternative systems and automation which this
role would take the lead
- Accurate and timely record keeping is critical
- Process all enrolments including managing exits and waitlists and priority access
- Manage all enrolment queries
- Work with the kindergartens to keep them informed of enrolments and changes and

seek their input to optimise outcomes for families
- Work with the YRKI Marketing Manager to ensure families are aware of our education

programs
- Prepare regular reports on the status of enrolments including as input to financial

reporting
Key selection
criteria
- Demonstrated experience in processing and administration

YRKI
YARRA RANGES KINDERGARTENS INC
Early Years Manager
- Demonstrated experience in managing complexity
- Capacity to develop and maintain enrolment systems and procedures.

Desirable
experience
- Experience, knowledge and practical understanding of how Early Learning

Management groups and Early Years Education function
- Experience with enrolments processes and systems
- Familiarity with Customer Relationship Management systems

Essential
behavioural
competencies
- A current Working With Children Check and Police Check are required
- A friendly and engaging style
- Proven strength in interpersonal and communication skills, maintaining positive

relationships
- Organised and efficient including well developed time management skills
- Respect for diversity and sensitivity to other cultures;
- Sound judgement and the ability to maintain confidentiality;
- Can look at new ways of doing things and suggest alternative solutions;
- Sets high standards, monitors and maintains a high degree of quality of work.

YRKI is committed to providing a child safe environment where children and young people are safe and feel safe, and
their voices are heard about decisions that affect their lives. Particular attention will be paid to the cultural safety of
Aboriginal children and children from culturally and/or linguistically diverse backgrounds, as well as the safety of
children with a disability.
How to apply?
linguistically diverse backgrounds.