Executive Assistant

2 weeks ago

Melbourne, Australia we-do-IT Full time

**Introduction to the role**

An opportunity to join the global market-leading provider of geospatial IT services. we-do-IT Group of companies are a key provider of specialist GIS consulting, development, training, and support services to a wide range of clients in Australia, New Zealand, North America, UK, Germany, and India.

We are currently seeking an experienced, organized, highly capable Executive Assistant to join our team for a role based in Australia. This is a remote opportunity; therefore you can be based anywhere in Australia.

**The Role**:

- Interact daily with senior staff and the Executive Management team - identifying priorities and the level of urgency.
- Collect data and compile special reports, generally of a confidential nature.
- Prepare meeting agendas, attend meetings, take and distribute minutes.
- Prepare confidential documents on behalf of the Group Managing Director.
- Production of general correspondence, reports, papers and submissions.
- Assist the Group Managing Director in diary management and meeting coordination.
- Book travel and accommodation for the GMD as required.
- Support the GMD on a day-to-day basis.
- Provide professional, courteous and helpful customer service to internal and external clients.
- Perform word processing, correspondence production, and general administration support.
- Maintain electronic filing systems where required
- Manage projects as directed by the GMD
- Research and co-ordinate all company events, functions, workshops and conferences according to the GMD’s requirements.
- General administrative tasks
- Adhoc projects as directed

**Requirements**:

- Tertiary education
- Minimum 5 years of relevant experience
- Proficient in Microsoft Office suite
- Experience in managing multiple priorities, administrative coordination, and logistics
- Well-organized, detail-oriented, ability to multi-task with great follow-up skills
- Ability to assist in achieving continuous improvements and best practices.
- Ability to learn new tasks quickly and efficiently.
- An effective team player.
- Ability to maintain confidentiality at all times
- Possess high-level customer service skills.
- Ability to handle routine enquiries and correspondence.
- Ability to work unsupervised and use initiative in relation to day-to-day activities
- Experience in a consulting/ IT/ GIS or Utility industry is advantageous
- Strong written and verbal communication skills

**What we offer**:
**we-do-IT**

we-do-IT is a global spatial IT solutions company for the Utility, Telecom and Defence sector. We have staff located in Australia, New Zealand, North America, Europe, India and Singapore specialising in the delivery of high-quality, low-cost IT Right-Shoring Solutions.

**Job Types**: Full-time, Permanent

**Salary**: $80,000.00 - $100,000.00 per year

**Benefits**:

- Work from home

Schedule:

- Monday to Friday

Application Question(s):

- What is your expected annual salary?

**Education**:

- Diploma (preferred)

**Experience**:

- Executive Assistant: 5 years (preferred)

Work Authorisation:

- Australia (preferred)

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