Branch Support Officer

About the Department
The role of the Department of Education is to support Victorians to build prosperous, socially engaged, happy and healthy lives. It does this by supporting lifelong learning and healthy development, strengthening families and helping to equip people with the skills and knowledge for a 21st century economy and society.
About the Division
The Employee Safety, Wellbeing and Inclusion Division helps create safe, healthy, respectful and inclusive working environments to help employees thrive and succeed.
The Division's teams span from prevention to response and recovery, strategy, advice and support, and diversity and inclusion. The Division adopts a holistic approach to supporting our workforce's health, safety and wellbeing across schools and central and regional offices. This includes Occupational Health and Safety (OHS) and Workers' Compensation policy advice and support for both physical and mental health and wellbeing, diversity and inclusion initiatives.
About the Role
Ongoing x 2 roles available.
Join our dynamic team as a Branch Support officer, where you will have the opportunity to play a key role providing high-quality executive and administration support to the Leadership team. Reporting into the Director/Executive Health, Safety & Wellbeing, you will be primarily responsible for:
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- General administrative support, coordinating and tracking requests for briefings, correspondence, reports etc. Diary management, overseeing and coordinating meetings, conference preparations, including preparing agendas and follow up actions, other administrative tasks as required to support the division.
- Overseeing day-to-day support operations, working collaboratively to support the division in its pursuit to create healthy and safe, working and learning environments for the Department.
- Assisting with ordering equipment and processing invoices through Oracle procurement.
- Providing timely support with consolidating data and preparing branch reports.
- Preparing written communication for stakeholders to support divisional priorities, working in alignment with the Department's policies, procedures and protocols.
- Regularly contributing to continuous improvement initiatives and actively supporting projects as a vital member of the Leadership support team.

Capabilities
Are you an experienced Executive Assistant (EA) or Personal Assistant (PA) with exceptional administrative support skills,
thriving in a dynamic, fast-paced environment? If so, we want to hear from you
Join our passionate team dedicated to fostering a healthy and supportive work environment. Your planning and organisational expertise, exceptional communication skills, and team-oriented mindset will be instrumental in supporting our Leadership team and advancing our mission.
Qualifications and Experience
- Minimum 2-3 years of relevant EA/PA experience.
- Demonstrated ability to work collaboratively with exceptional planning and organising skills.
- Excellent problem-solving skills with an ability to recognise barriers, stay agile and prioritise effectively.
- Flexible and adaptable approach to learning and developing skills required to achieve divisional goals.
- Exceptional interpersonal skills, effectively dealing with uncertainty and resolving issues, constructively.
- Excellent verbal and written communication skills to provide a high-quality administrative support.
- Proficiency in Microsoft Office suite including Outlook, Word, Excel & PowerPoint.

Further Information
For more details regarding this position please see attached position description.
Applicants requiring adjustments can contact the nominated contact person.
For further information pertaining to the role, please contact Kylie Vithilingum, Project Officer via (03) 7022 2254.
Applications close 11:59pm on Monday, 8 July.