Office Administrator

**Together. We**
**(re)think work.**

Together we can (re)shape
the insurance world.

Company
HDI Global SE

Place of work
Sydney Australia

Type of employment
Full-time

Learn more
careers.hdi.group

**Office Administrator**
HDI Global in Australia is represented by HDI Global SE, Australia and
HDI Global Specialty SE - Australia. Both companies are
headquartered in Sydney with Branch offices in Melbourne, Brisbane,
Perth and Adelaide. Our team of local and empowered underwriting
experts in Australia provide a commercial and flexible underwriting
approach, which allows us to consider innovative ideas across all lines
of our general insurance business, distribution channels and markets.

HDI Global SE is Germany’s leading industrial insurer and has been
servicing German and European companies in Australia and New
Zealand since 1995. As an industrial lines insurer, HDI Global SE meets
the needs of SMEs, industrial companies and corporate customers
with insurance solutions that are specifically tailored to their
requirements for Property, Construction, Casualty, Accident & Health,
Marine, Cyber and Motor Fleet risk. The company also has operations
in more than 175 countries through foreign branch offices, subsidiary
companies, and network partners.

HDI Global Specialty SE is wholly owned by HDI Global, being a strong and established player
in the insurance market. By housing the specialty activities of the Talanx Group in HDI Global
Specialty SE, we have created an excellent platform for putting together cross-business
segment expertise and network reach.

The Office Administrator ensures the seamless day-to-day operations of the office while
providing administrative support to the Managing Director and Senior Leadership Team. This
role also encompasses reception duties, clerical tasks, and marketing/event support to
enhance the overall office environment and employee experience for our Sydney CBD office
of 170 people. You should possess a high level of initiative, be an effective communicator
and be able to work well within a large team.

Your role:
Opening and closing the office for each day - ensuring snacks are out in the kitchen,
coffee machines cleaned, tea bags stocked etc.
Reception tasks, including answering the phone, welcoming all visitors, receiving and
distributing mail.
Collaborate closely with the Marketing, Events and Communications Coordinator,
providing hands-on assistance in planning and executing a variety of internal and
external broker and client events.
Take initiative to manage event logistics, such as venue bookings, catering
arrangements, guest lists, and on-the-day coordination to ensure smooth execution
and a high-quality experience for attendees.

Your benefits:
Flexible working hours

Training opportunities

Mobile working

Family support

Company pension scheme

Company health management

Global Exposure: With operations in over 175 countries, HDI provides a truly global experience, offering local
policies for seamless coverage worldwide.
Industry Leadership: As part of the Talanx Group, HDI manages the Industrial Lines Division and is recognised
for financial strength with an A+ Outlook Stable rating from Standard & Poor's.
Dynamic Growth: Our commitment to Australasia is evident through expanding our customised insurance
and risk management solutions to corporate clients in the Pacific Region.

**Are you ready for the chance to really make a difference?**

Partner with the People and Culture team to support employee engagement and
wellbeing initiatives, such as workshops and wellness programmes, helping foster a
positive and inclusive workplace culture.
Support the Office Manager with organizing internal employee functions, such as the
annual strategy day, end-of-financial-year functions, and Christmas parties.
Help with booking travel if needed ( organize flights, drivers etc. through Sandford
travel and Penguin Cars)
Manage meeting room bookings, ensuring proper setup and arrangements.
Organize internal and external catering for meetings between employees and clients.
Oversee incoming and outgoing deliveries, courier logistics, and mail distribution.
Order office supplies and making sure everything is up to stock. Weekly grocery order
every Thursday or / Friday.
Ensuring receipts for any company purchases are kept on file and are organized.
Keeping office printers functioning and restocked with paper, and organising
maintenance when required.
Be the central point of contact for building management and facilities.

Skills & Experience
Minimum 2 years of experience in an office administration or receptionist role,
demonstrating the ability to manage daily operations and provide support to
leadership teams.
Strong communication, presentation and interpersonal skills.
High level of attention to detail.
Working knowledge of Microsoft Office including Outlook, Excel, Word and
PowerPoint.
Ability to prioritise tasks, manage time effectively and meet deadlines in a fast paced
envir