Executive Assistant to The Secretary

Ongoing & Non-ongoing - The Office of the Secretary
- Executive Level 1 : $118,106 - $134,063
- National Office, Tuggeranong,National Office, Woden

**Position Description**:
The Department of Social Services is seeking an experienced and high-performing senior Executive Assistant (EA) to provide administrative and executive support to the Secretary.

As the first point of contact for the Secretary's Office, the EA must have excellent communication and interpersonal skills, and the ability to build and maintain relationships with Ministerial staff and other key external stakeholders. The EA reports directly to the Secretary, and works closely and collaboratively with the Chief of Staff and senior executives and their support staff, to ensure the efficient operation of the Secretary's Office. The Secretary’s EA also leads the EA network within the department.

The EA is responsible for managing the Secretary's diary, inbox and daily itinerary. This requires excellent organisational skills and the ability to triage and coordinate incoming requests. The EA ensures the Secretary has the required information for meetings as per agreed timeframes, assists in the coordination of ministerial and parliamentary requests, and records management. They must have professional written skills and the ability to prepare correspondence and other documents in line with the Secretary’s expectations, departmental policies and guidelines. The EA is also responsible for planning, booking and reconciling travel and accommodation for the Secretary.

It is critical that the EA must be discreet, trustworthy and able to handle complex and sensitive information appropriately. They must be able to operate with a high degree of autonomy, and consistently exercise good judgement. As the senior EA in the department, the Secretary's EA provides leadership and guidance to the Deputy Secretary EAs and EAs in the department more broadly.

During peak periods, additional hours or working outside of standard hours may be required.

Enquiries about the position are welcome and can be directed to the contact officer.

Please see the job pack for further information.

**Eligibility / Additional Requirements**:
To be eligible for employment with Department of Social Services (the department), you must be an Australian citizen. An applicant's suitability for employment with the Department will be assessed through a pre-employment screening process. This will include an identity and criminal history background check.

**Eligibility to obtain an Australian Government Security Clearance**:
The suitable applicant must also obtain and maintain a security clearance conducted by the Australian Government Security Vetting Agency (AGSVA).

Applicants also must be able to establish their background as checkable to be considered eligible for a security clearance. Any gaps or periods of time spent overseas for 12 or more months (cumulative) that cannot be verified by an Australian referee is deemed uncheckable, rendering the applicant ineligible for a security clearance. Background history must cover 5 / 10 years (Baseline / Negative Vet 1 or Negative Vet 2) of employment, education, residential, criminal history and anything else specified by the AGSVA. The suitable applicant must be willing to disclose all relevant and required information to fulfil this process.

**Type / Length of Vacancy**: Ongoing & Non-ongoing

**Contact Officer Name**: Sharna MacKenzie

**Contact Officer Phone**: 02 5162 5023

**Application Closing Date**:26-Feb-2025

EXT-2025-0114 - Job Pack Opens in new window

EXT-2025-0114 - Job Pack Opens in new window