Executive Legal Secretary

5 days ago

Brisbane, Australia Public Trust Office Full time

About the role
The position operates within the Administrative Support Group of the Legal Services Sub-Program, which provides legal services and authoritative high quality advice to support the work of the Public Trust Office. Your specific role will be to provide high quality and timely executive secretarial support to the Official Solicitor, Corporate Legal Services and Official Solicitor, Customer Legal Services. The role is required to assist in the supervision of a small group of administrative secretarial staff, and reports directly to the Manager Legal Administrative Support.
Key responsibilities
As an Executive Legal Secretary you will be required to perform some or all of the following:

- Provide legal executive secretarial support to the teams within the Official Solicitor, Corporate Legal Services and Official Solicitor, Customer Legal Services.
- Liaise with various levels of management, the general public, senior executives from public and private organisations on a wide range of issues, take follow-up action where necessary, and report as required.
- Correspondence and file management on behalf of the appropriate Official Solicitor and lawyers, including determining action required on correspondence, drafting responses, maintaining a filing system and recording the flow of papers, as necessary.
- Maintain and monitor appointment schedules including coordinating travel arrangements.
- Screen incoming telephone calls and redirect where necessary. - Arrange meetings, conferences and other functions and take minutes, when appropriate.
- Assist in the coordination of relevant information systems (e.g. Affinity) and software e.g. Microsoft Office and Content Manager
- Assist with supervision of secretarial and administrative support staff in conjunction with the Executive Legal Assistant and Manager Legal Administrative Support.

How to apply
If you are interested in working with us, please provide the following information to help us assess your suitability:
*
- Your current resume, including a comprehensive employment history and any relevant qualifications and professional certifications you hold.
- A cover letter (no more than two pages) outlining recent examples of your ability to demonstrate the 'Key capabilities' required to perform the 'Key responsibilities' of the role, as outlined above.
- Contact details for two referees. At least one referee should have thorough knowledge of your conduct and performance within the previous two years. If you are a current or previous public service employee, please nominate a referee who can report on your public service employment.
- Details of any visa conditions if you are not an Australian citizen or do not have permanent residency status.This work is licensed under a Creative Commons Attribution 3.0 Australia License.

  • Executive Legal Secretary

    2 weeks ago

    Brisbane, Australia Queensland Government Full time

    **As an Executive Legal Secretary, you will provide high quality and timely executive legal secretarial and administrative support to the Assistant Crown Solicitor and Government Insurance and Risk Team. You will also supervise the team's other legal secretaries to ensure that quality services are provided, and resources are effectively utilised within the...

  • Legal Secretary

    2 weeks ago

    Brisbane, Queensland, Australia Hays | Legal Full time $60,000 - $90,000 per year

    Legal Secretary - Personal Injury - Brisbane Your new company A boutique firm located in the heart of Brisbane CBD, specialising in personal injury law are currently looking for a Legal Secretary to join their team. They are known for their personalised approach and dedication to achieving the best outcomes for their clients. They are seeking a career...

  • Legal Executive Assistant

    1 day ago

    Brisbane, Australia Kaleidoscope Legal Full time

    Strong Funds Management Practice - Close-knit team - Work 1:1 with a Senior Partner Working with a reputable law firm located in the heart of the Brisbane CBD, we are looking for an experienced legal executive assistant to support a Senior Partner in their award-winning funds management team. Duties in this role will include: - Word processing - Digital...

  • Executive Legal Secretary

    3 days ago

    Brisbane, Queensland, Australia Queensland Government Full time $60,000 - $90,000 per year

    *About the role As Executive Legal Secretary, you will play a key role in supporting the Office of the Official Solicitor by delivering high-level secretarial expertise and helping ensure timely legal advice. You will also contribute to team leadership under the guidance of the Legal Administrative Support Manager. This is a permanent opportunity, based in...

  • Personal Injury Legal Secretary

    3 days ago

    Brisbane, Queensland, Australia legal eagles Full time $60,000 - $80,000 per year

    Well-regarded specialist PI firm with great culture. Brisbane CBD location. Be genuinely appreciated for your efforts. The Firm Our client is a well established and highly regarded mid-tier personal injuries law firm with offices throughout Australia. Their Brisbane CBD office boasts approachable Partners and a down to earth working environment. The Role ...

  • Paralegal/legal Secretary

    5 days ago

    Brisbane, Australia Tenet Legal Full time

    **JOB DESCRIPTION**: **The Role** We have a fantastic opportunity for a full time paralegal/legal secretary to work in our Brisbane office. **We Offer** - Great training program; - Friendly working environment in our conveyancing team; - Opportunity for advancement; - A competitive salary. **Required Skills**: - Fluent in English and Mandarin; - Ability...

  • Legal Secretary

    3 days ago

    Brisbane, Queensland, Australia Hudson Full time $60,000 - $120,000 per year

    We are looking for a Senior Legal Secretary (AO3) to work with our client in the State Government space $49.40 per hour + SuperASAP startAnticipated hours: 38 hours per week - Monday to FridayWorkCover TeamAnticipated duration:12-Month Contract (potential for an extension)Brisbane CBD (100% on-site role)Hudson is seeking two experienced Senior Legal...

  • AO3 Legal Secretary

    4 weeks ago

    Brisbane, Queensland, Australia Randstad Education Australia Full time

    The role will provide high quality and timely legal secretarial and administrative support within the legal team. Assist and support the executive legal secretary with effective training and coaching of legal secretaries to ensure that quality services are provided.Your contribution (key responsibilities and contributions)To be successful in this role you...

  • AO3 Legal Secretary

    3 weeks ago

    Brisbane, Queensland, Australia Randstad Education Australia Full time

    The role will provide high quality and timely legal secretarial and administrative support within the legal team. Assist and support the executive legal secretary with effective training and coaching of legal secretaries to ensure that quality services are provided.Your contribution (key responsibilities and contributions)To be successful in this role you...

  • Legal Secretary

    3 days ago

    Brisbane, Queensland, Australia The Andersen Partnership Full time $60,000 - $95,000 per year

    We are currently working with a leading international law firm known for its high-calibre legal work, collaborative culture, and long-standing presence in the Brisbane market. This is a rare opportunity to join a top-tier Corporate team as a Legal Secretary, providing support to two Partners, one Special Counsel, and two Senior Associates. About the Role...