Aps Level 4

**Job Reference Number **23-ITDIV-16309

**Classification **APS Level 4

**Job Title **EDRMS Support Officer

**Division **Information Technology Division

**Branch **Corporate Applications Branch

**Section **Information Management Section

**Location **Woden, ACT

**Status **Ongoing

**Employment type **Full-time

**Salary Range **$73,706 - $77,879

**Security Clearance **Negative vetting level 1 (Secret)***

**Mandatory Qualifications **The preferred applicant will be required to successfully obtain
and maintain a Negative Vetting Level 1 Commonwealth security
clearance.***

**Contact Officer Name**:Shane Martin
**Phone**:0262892246

**Eligibility**
- To be eligible for employment with the Department of Health and Aged Care

applicants must be an Australian citizen at the time an offer of employment is made
- An applicant’s suitability for employment with Health will also be assessed through a

variety of pre-employment check processes, such as:

- Satisfactory completion of an Australian Federal Police criminal history check,

and where relevant a Working with Children and Vulnerable People Check.
- Completion of a medical declaration and pre-employment medical (where

required).
- Providing evidence of qualifications.

**Division Responsibilities**

IT Division provides desktop services to around 6,000 Health staff. We support a diverse

infrastructure. This includes working with other government agencies on modernising

Medicare and Aged Care payments and enabling delivery of Aged Care services. We manage

a number of public facing digital channels used by industry and lead a significant data

capability that supports our compliance and regulation functions, policy development and

program delivery. We are responsible for managing the department's physical and ICT

security risk.

**Branch Responsibilities**

The Corporate Applications Branch (CAB) sits within the IT Division. We develop and

maintain Information Technology (IT) business and enterprise solutions to deliver Health’s

strategic outcomes. The Branch maintains the Department’s records management

The Branch supports the information management requirements of the department

through electronic document management processes. The Branch supports the Division and

its deliverables through the professional development of the ICT workforce.

**Section Responsibilities**

The Information Management Section (IMS) is one of the sections within CAB. The staff

within the IMS are a mix of professional, technical and administrative officers involved in

strategy, policy and service delivery. The section encompasses Records Management

including Electronic Document Records Management System (EDRMS). The IMS provides

timely, comprehensive and cost-effective strategies, policies, services and advice in order to

improve the way we create, use, maintain, access and share information across the

Department. We identify opportunities and advance strategic directions to enable

accountability for our business decisions and activities.***

**Key Responsibilities**

As part of a team, working under limited direction, and in accordance with APS Values and

Code of Conduct, interpret legislation, policy, and procedures to:

- Coordinate the department’s Senate Procedural (Harradine) Order No 12 tabling, including

schedule preparation, review of file listings, and provision of advice.
- Manage the department’s location structure in the EDRMS, including management of the

expectations and within acceptable timeframes.
- Conduct quality assurance checks of newly created digital files.
- Develop and maintain relevant standard operating procedures.
- Assist staff with routine EDRMS issues and enquiries.
- Contribute to the continual improvement of processes to support the work of the Digital

Records team.
- Work closely with teams across the department to tailor EDRMS solutions and increase

understanding of their recordkeeping responsibilities.***

**Key Capabilities**

requires:

- A good working knowledge of, and experience in, records and information management,

including working within an EDRMS help desk environment.
- Ability to meet deadlines, improve processes and achieve organisational goals.
- An understanding of, and compliance with, relevant Commonwealth legislation, standards,

and practices.
- Awareness of current technologies, issues, and trends, particularly those relevant to the

electronic records management environment.
- Experience in developing procedures and training materials.
- High level customer service and interpersonal skills.
- High level of attention to detail. Knowledge
- Knowledge of contemporary records and information management;
- Knowledge of information management legislation and standards; and

**Minimum Requirements**

RecruitAbility is a scheme which aims to attract and develop applicants with disability and

also facilitate cultural changes in selection panels and agency recruitment. All vacancies for

the Depar