Executive Administrator and Grant Coordinator

3 days ago

Melbourne, Australia Palliative Care Victoria Inc Full time

About the role

The primary focus of the role is to provide support and assistance to the Chief Executive Officer of Palliative Care Victoria, including administration, research, writing, handling contract and grants and other administrative tasks as required.

This role requires the exercise of autonomy and works with limited direction from senior employees/management/board to support the seamless operation of Palliative Care Victoria.

The post holder must maintain a high level of confidentiality with sensitive organisational information and when dealing with all stakeholders. The ability to be diplomatic, flexible in approach and adaptable to changing environments will be important.

Flexibility to work from home and salary packaging available.

Key Responsibilities and Characteristics of Role
- Proactive executive support to the Chief Executive Officer on a range of activities including controlling and co-ordinating day to day requirements, preparation of materials for key meetings, standard reporting, presentations, minutes, agendas and business cases to a high standard.
- Having the scope to influence the development, planning, controlling and evaluation of projects which support the strategic intent of Palliative Care Victoria.
- Work within budgetary constraints.
- Conduct research as required including writing research article reviews for Palliative Care Victoria communications, utilising high level analytical and interpretation skills.
- Have the scope to influence and contribute to the development/review of policies and procedures.
- Contribute to the development and implementation of strategic and operational plans, supporting the reporting of both in partnership with the Palliative Care Victoria
- Exercising a degree of autonomy within the Palliative Care Victoria team and its membership.
- Effectively manage time to ensure that all expectations of the role are achieved.
- Appreciating the long-term goals of Palliative Care Victoria.

Selection Criteria for Role
- Evidence of tertiary qualification in a relevant field and analytical thinking skills.
- Demonstrated experience and competence through previous appointments/service of providing high level administrative support on a range of activities to executive management, Chief Executive Officer or similar.
- Excellent communication skills, with the ability to build and maintain strong team and stakeholder relationships.
- Experience with and understanding of managing confidential information.
- Excellent organisational skills and professional verbal and written communication skills.
- A flexible, positive and diligent attitude towards changing workflows with a demonstrated commitment to the values and vision of Palliative Care Victoria.
- Project handling and/or research experience will be highly regarded.
- Experience in a similar role in a not-for-profit organisation will be highly regarded.

Position Description : PD-ExecAdmin
- and-GrantCoord-Final

Application & selection process
- Application preparation
- Application documents
Please provide
- A short letter that conveys your motivation and suitability for this role and the contribution you could make to PCV.
- A short CV that identifies your relevant credentials, expertise and experience for this role.
- A concise statement addressing how you meet the selection criteria (no more than four pages).
- Submission and closing date:
PBA3

Profession: #Administration_and_Office_Support

Sector: #Health_-_General

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