Asset Services Coordinator, Funds in Court, Supreme

Location: Melbourne | CBD

Job type: Full time

Organisation: Supreme Court

**Salary**: $74,580 - $90,558

Occupation: Asset Management and Planning

Reference: VG/SC0362A
- Ongoing, full-time, VPS grade 3 position

**About the role**

The Asset Services Coordinator is a member of the Asset Services, Audit & Compliance team which operates within the Client Services Team.

The role is responsible for the co-ordination and oversight of all property related transactions across Client Services and manages a diverse portfolio of projects including property purchases and sales, property modifications and pool compliance.
- Effectively manage clients providing timely and efficient funds administration services for persons with a disability.
- Effectively co-ordinate and complete all processes associated with building and property-related transactions, including trust property purchases, sales, new-builds and modifications.
- Effectively monitor and maintain the pool and spa compliance program for all trust properties.
- Establish and maintain effective communication with key external stakeholders, including but not limited to, real estate agents, valuers, conveyancers, builders and architects.
- Regular liaison with internal stakeholders, including Legal Section, in relation to building contracts.
- Prepare and present high-level correspondence and other documentation, such as Court Orders and memoranda for the consideration of the Senior Master and/or Judicial Registrar.
- Prepare and present quality reports and statistics; maintain proper documentation, recording and tracking systems in accordance with established performance standards.
- Maintain a working knowledge of the procedural and practical requirements of the Senior Master (who is an Associate Judge), as they impact upon the administration of funds in Court for persons with a disability.
- Effectively deal with a range of clients displaying challenging behaviours, such as persons with acquired brain injury or those who may have been victims of crime.

**About you**
- Demonstrated experience providing high level, professional, customer-focused operational support.
- Ability to maintain high-level of accuracy and confidentiality.
- Very strong numeracy and accuracy skills.
- Experience using administrative systems, in particular, Microsoft Office suite, preferred.
- Excellent written and verbal communication skills.
- Proven high level organisational skills with the ability to prioritise workload and meet strict deadlines.
- Demonstrated ability to use initiative and problem-solving skills whilst working under pressure.
- Demonstrated understanding of building/property legislation and regulations.
- Experience in the real estate and/or conveyancing industry would be highly regarded.
- Experience in the administration of residential domestic building contracts would be highly advantageous.

**How to apply**
- resume
- a short cover letter

**Other Information**:
Court Services Victoria (CSV) is the employer of staff at all Victorian courts and tribunals, the Judicial College of Victoria, and the Judicial Commission of Victoria. CSV offers a wide range of legal and non-legal career options as well as attractive employee benefits.

CSV is committed to building a diverse workforce, inclusive culture, providing a safe and respectful workplace and has zero tolerance for violence against women. We strongly encourage people of all abilities to apply, particularly people of Aboriginal and Torres Strait Islander heritage, and those who may experience diversity or disability related barriers in securing employment.