Administrator- The Kirby Institute

**Job no**: 528527
**Work type**: Part Time
**Location**: Sydney, NSW
**Categories**: Administration
- **Employment Type**: Part-time (21-28 hours per week/0.6-0.8 FTE - flexible working options available, hours can be spread across the week)
- **Duration**: 12-month fixed term contract
- **Remuneration**: $82,818 - $93,711 (full time equivalent, salary will be pro-rata) + 17% Super and Leave loading
- **Location**: Kensington, NSW

**To be successful you will hold Australian Working Rights or Australian Citizenship. Visa sponsorship is not available for this appointment.**

**About The Kirby Institute**:
The Kirby Institute is a world-leading health research institute at UNSW Sydney. We work to eliminate infectious diseases, globally. Our specialisation is in developing health solutions for the most at-risk communities. Putting communities at the heart of our research, we develop tests, treatments, cures and prevention strategies that have the greatest chance of success.

**Why Your Role Matters**:
As an Administrator, you will provide effective day-to-day administrative support within the Infection Analytics Program and to the chair of the Immunovirology Research Network to ensure all services are provided efficiently to meet the operating needs.

Accountabilities will include but not be limited to:

- Act as the first point of contact for internal and external stakeholders, maintaining effective channels of communication, analysing requests and correspondence to prioritise as well as urgent and often sensitive matters.
- Develop and maintain detailed filing systems, spreadsheets, databases, websites, and other administrative systems.
- Draft agendas, minutes, correspondence, briefing notes, and guidelines for specific committees and meetings as required.
- Review and monitor finance administration requests, including but not limited to, purchasing, travel, credit card reconciliation, expense reimbursements, tracking laboratory expenses, payment requests and billing processes.
- Maintain research profiles of academic staff within the program.
- Coordinate and assist with submission of research manuscripts and grants.

The role reports to the Senior Academics within the Program, the chair of the Immunovirology Research Network and the Program Coordinator and has no direct reports.

**Who You Are**:

- At least 2 years’ relevant experience combined with either a relevant tertiary qualification or equivalent competence gained through any combination of education, training, and experience.
- Advanced time management, organisational and problem-solving skills, including the ability to meet deadlines.
- Well-developed interpersonal, written, and verbal communication skills.
- Demonstrated experience providing effective support to colleagues or clients at all levels.
- Ability to make sound judgements and work both independently and as part of a team.
- Demonstrated experience supporting and contributing to projects and initiatives.

**Benefits and Culture**:
UNSW offer a competitive salary and access to a plethora of UNSW-perks including:

- 17% Superannuation and leave loading
- Flexible working
- Additional 3 days of leave over the Christmas Period (pro-rata)
- Access to lifelong learning and career development
- Progressive HR practices

More information on the great staff benefits and culture can be found here.

**How to Apply**:
Aarti: Talent Acquisition Coordinator

The University reserves the right not to proceed with any appointment.

Position Description

**Advertised**: 08 Nov 2024 AUS Eastern Daylight Time
**Applications close**: 24 Nov 2024 AUS Eastern Daylight Time