Executive Assistant

1 week ago

Gladesville, Australia Mini Masterminds Full time

Are you an organized, proactive, and highly efficient professional looking for an exciting role where you can make a real impact? We are seeking a **Executive Assistant to the Managing Company Director** of a thriving **childcare company**, dedicated to providing exceptional early years education and care.

**Why Join Us?**

**Be at the heart of a growing, dynamic organisation
- Work closely with an inspiring Managing Director
- Enjoy a fast-paced, rewarding role with variety every day
- Make a difference in the lives of children and families

**Administrative & Organisational Support**
- Managing the director’s calendar, scheduling meetings, and coordinating appointments
- Preparing reports, presentations, and documents for meetings
- Taking minutes in meetings and following up on action items
- Organising and maintaining files, records, and confidential documents

**Business Operations & Coordination**
- Acting as a liaison between the director and internal/external stakeholders
- Assisting in strategic planning and project coordination
- Conducting research and compiling data to support decision-making
- Managing budgets, invoices, and expense reports
- Coordinating travel arrangements, including flights, accommodation, and itineraries

**Communication & Relationship Management**
- Handling internal and external communications professionally
- Building and maintaining relationships with clients, partners, and employees
- Representing the director in meetings and events when required

**Personal Assistance & Special Projects**
- Providing personal support, including handling personal errands when necessary
- Assisting with event planning and corporate functions
- Managing confidential and sensitive information with discretion

**What we are looking for ?**
- Proven experience as a PA, Executive Assistant, or similar role
- Excellent organisational and communication skills
- Ability to multitask and work under pressure
- Proficiency in Microsoft Office and business software
- A positive, can-do attitude with a passion for childcare and education** Ready to Elevate Your Career?**

If you're a highly motivated, detail-oriented professional who thrives in a supportive yet fast-paced environment, we want to hear from you

Join us in shaping the future of childcare while advancing your career

  • Executive Support

    20 hours ago

    Gladesville, Australia Mini Masterminds Full time

    **About Mini Masterminds**: At Mini Masterminds, we extend beyond providing a secure and supportive setting for our children. We firmly believe that fostering innovation is integral to nurturing young minds. Through exposure to various experiences and engaging activities, we cultivate a sense of achievement and excellence in even the simplest tasks. Our...

  • Nanny & Housekeeper to a 10yo & 12yo for a Loving Executive Family

    3 days ago

    Gladesville, Australia We Need a Nanny Full time

    **Our Family**: - We are seeking a dedicated and proactive Nanny and housekeeper to join our warm and welcoming family. With a history of long-standing relationships with our nannies (8 years previous, 5 years one before that), we are excited to integrate the right person into our home. This role offers a mix of childcare, household management, and personal...

  • Administration, Sales and Client Relationship

    20 hours ago

    Gladesville, Australia New Life Dry Cleaners Full time

    Your duties will include but not limited to: - Diary Management of Sales Representatives - Maintain adequate records and filing systems - Manage the relationship between the clients and the company - Handling of correspondence and other documentation as required bringing contracts to execution stage - Maintain and further develop the primary database used...

  • Medical Advisor, Medical Council of Nsw

    1 week ago

    Gladesville, Australia Ministry of Health Full time

    **Medical Advisor, Medical Council of NSW** **Health Professional Councils Authority** **Executive Band 1** Join our HPCA team for an exciting ongoing part-time opportunity and help shape the future of health in New South Wales! Permanent part-time opportunity available (3 days/week) to: - Join a team of enthusiastic medical doctors in an organisation...

  • Contracts and Procurement Coordinator

    7 days ago

    Gladesville, Australia ERA Personnel Full time

    Pay Rate: $41-$45 per hour plus super - Contract: 6 months - Location: Gladesville NSW **About the Role** The Contracts and Procurement Coordinator provides procurement guidelines and assists stakeholders to plan, develop, source and manage procurement and contracts registration and maintenance activities to effectively meet organisational and business...

  • IT Helpdesk Technician, Gladesville

    5 days ago

    Gladesville, Australia LinQ Group Full time

    Our client is an award-winning FMCG Multinational that has experienced consistent growth over the years. They are focused on continuous improvement and thus investing in new product innovation which means you’d be joining a solution and process improvement environment in the dynamic world of FMCG Manufacturing. We are reaching out to all mid to...

  • Project Coordinator

    1 week ago

    Gladesville, Australia Assetlink Full time

    **Introduction**: About AssetProjects AssetProjects specialises in Project Management Services, Capital Works & Refurbishment for some of Australia’s best-known organisations. AssetProjects delivers a comprehensive range of construction, refurbishment and project management services to complement and enhance our clients’ operations. At AssetProjects,...