Communications and Grants Officer Vrn 35/24

**Award Classification**: Level 5-6

**Employment Conditions**: _Queensland Local Government Industry (Stream A) Award - State 2017_

**Department / Branch**: Community Services & Wellbeing / Communication and Grants

**Principal Location**: Shire Office, Hughenden

**Reports to**: Director of Community Services & Wellbeing (or as directed)

**Direct Reports**: 0

**Flinders Shire**

**Our Vision**:Flinders Shire - a place of discovery, opportunity and lifestyle

**Our Mission**:To promote quality of life through leadership, attitude and respect

**Our Values**:

- A Caring Philosophy
- Pursuit of Excellence
- Teamwork
- Local Ownership
- Communication
- Leadership
- Recognition

**Council Structure
**Position Objective**

The Communication and Grants Officer is responsible for the overall management of Council grants, and
for the development and implementation of Council’s communication strategies. The position will be
required to have strong written communication skills, and the ability to develop strong relationships with
internal and external stakeholders to ensure Council is awarded adequate funding and has a strong and
effective media presence.

As a representative of Council, demonstrated professionalism and a commitment to a high level of service
and continuous improvement in the best interest of Council and the Community are essential.

**Office of the Chief Executive Officer**:

- Investment, Attraction & Economic Development
- Executive Support
- Human Resources

**Corporate & Financial**
**Services**
- Financial Control
- Information &
- Communication Technology
- Business & Customer Services
- Governance & Regulatory
- Compliance
- Workplace Health & Safety

**Engineering**
- Open Spaces & Community
- Assets
- Asset Management
- Project Management
- Roads & Infrastructure

**Community Services &**
**Wellbeing**
- Community Development &
Engagement
- Tourism
- Community Care
- Regional Marketing &
- Promotion
- Media / Communications

**Key Responsibilities**

**_Media and Communications: _**:

- Research, write and distribute a range of accurate media items as authorised, including media releases,
- community announcements, fact sheets, media responses and community newsletters
- Develop and maintain a media contact register
- Write and collate positive news stories regarding Council operations and community events and
- activities
- Develop and review communication strategy to convey consistent quality messages across the full
- spectrum of Council’s materials and channels
- Assist with creation of photo and video footage to promote good news stories and Council initiatives
- Support team members by providing editing and proof reading support
- Support other departments with the development of content for websites, social media, corporate
- publications and community publications
- Organise media briefings (as required) and photo opportunities to promote Council projects and
- strategic direction
- Monitor the media environment and advise key staff and stakeholders of emerging issues with
- potential impacts for Council
- Review and implement corporate style guide
- Respond to media enquiries as required

**_Grant Management _**:

- provision of specialist technical advice on all external funding programs relating to Council
- Council’s strategic directions
- Coordinate project reporting and acquittal processes, in partnership with lead department identify and

monitor new and existing funding programs, as well as research and prepare detailed funding
submissions and business cases in collaboration with key officers, relevant teams and key community
stakeholders
- Write high-quality grant submissions that encompasses Council’s strategic objectives and align with

organisational capacity
- Assist with the acquittal of all grants and ensure that all reporting requirements of the grants have

been completed in accordance with the funding agreement
- Undertake general administrative tasks associated with the management of Council’s grants, as

required, including but not limited to procurement, raising purchase orders, filing, tracking invoices
and maintain a grants register.
**_Stakeholder Engagement _**
- Support Community groups and organisations to access grant funding through training and sharing

of information
- Develop effective relations with stakeholders, both internal and external ensuring positive reflection

on Council and the Community Services and Wellbeing team
- Participate in forums and meetings to raise awareness of Councils Community Services and

Wellbeing team, enhance networking across Flinders Shire and address community concerns
regarding priority projects
- Actively promote the Community Services and Wellbeing team and Council through various

platforms including social media and publicly on grant opportunities, fundraising, sponsorship and
**_General _**
- Consistently complete allocated tasks to a high standard and within agreed timeframes
- Undertake other ta