Cbis Coordinator

**Acknowledgement of Country**:
CSIRO acknowledges the Traditional Owners of the land, sea and waters, of the area that we live and work on across Australia. We acknowledge their continuing connection to their culture and pay our respects to their Elders past and present. View our vision towards reconciliation

**The Opportunity**:

- **Join team CSIRO and help make the impossible possible**:

- **Provide admin support to the Fleet Office**:

- **Supportive work environment, with up to 15.4 Super**

We are looking for a Coordinator - Systems and Reporting to join team CSIRO, working within CSIRO Business and Infrastructure Services (CBIS) Business Unit (BU) you will be responsible for providing high level administrative support to the Fleet Office in developing and coordinating reporting and administrative systems for the effective delivery of Fleet Services across the organisation. This includes coordinating the analysis of data, monitoring asset utilisation, and managing the relationship with our third-party contract providers. The National Fleet Office supports the administration of CSIRO’s large, diverse, and decentralised fleet comprising around 800 vehicles, via a national fleet network across 59 locations.

**Your duties will include**:

- Provide high level operational and administrative support to the CBIS National Fleet Manager across a range of activities relating to the development and implementation of fleet management and reporting systems across CSIRO.
- Maintain fleet management systems for CSIRO and coordinate / undertake enhancements to systems as required. Resolve system problems and errors.
- Assist in the financial management and maintenance of the CSIRO Fleet ensuring the fleet life cycle cost is optimised. Undertake monthly financial reconciliations and work with Finance to ensure chargebacks are in place.
- Assist in the development of key projects including planning, development and maintenance of new and existing records, data systems, policies, and procedures for managing the CSIRO Fleet, preparation of reports and provision of advice.
- Manage vendor Contract Agreements ensuring agreed business outcomes are met
- Maintain the Fleet Management intranet site, SharePoint sites and other systems used to support administration of the Fleet.
- Monitor the disposal of CSIRO vehicles and fleet assets
- Focus on continuous improvement of processes and procedures and provide advice on desirable change initiatives.
- Ensure risks and issues are escalated to the appropriate delegate in a timely manner

**Location**:Open to all States and Territories within Australia

**Salary**:AU$89,680 - AU$101,459 plus up to 15.4% superannuation

**Tenure**:Indefinite, Full-time

**Reference**:92513

**To be considered you will need**:

- Understanding and experience in management of procurement, contract negotiation and contract management. As a key member of the Fleet Management Team play a proactive role in building effective relationships with internal / external clients (including vendors and lessors) and key stakeholders.
- Foster a productive internal and external network by ensuring a strong customer focus on client delivery and, within the team, a cooperative and collaborative working environment.
- Understanding and experience in asset management including utilisation, financial reporting, and data analysis.
- Demonstrated ability to manage administration functions in a complex environment, including the ability to prioritise workloads; problem solve by identifying solutions and considering implications; and the ability to recognise and make changes to improve performance.
- Proven ability to demonstrate initiative, actively contribute as a team member and share relevant and useful information.
- An ability to recognise and seek to resolve problems as they arise and escalate issues as required.
- Demonstrated strong organisational skills and the ability to prioritise demands, accepting personal responsibility for doing the job well.
- Hold a current driver’s licence as local and interstate travel may be required.

Desirable:

- General training and or qualification in business management, procurement and/or contract management;
- Experience in project management;
- Knowledge of fleet management and associated services.

For full details about this role please review the Position Description

**Eligibility**:
**Flexible Working Arrangements**:
We work flexibly at CSIRO, offering a range of options for how, when and where you work.

**Diversity and Inclusion**:
We are working hard to recruit people representing the diversity across our society, and ensure that all our people feel supported to do their best work and feel empowered to let their ideas flourish.

**About CSIRO**:
At CSIRO Australia's national science agency, we solve the greatest challenges through innovative science and technology. We put the safety and wellbeing of our people above all else and earn trust everywhere because we