Administration/team Assistant

2 weeks ago

Noosa Heads, Australia Colliers International Full time

Company Description

At Colliers, we are enterprising. What sets us apart is not what we do, but how we do it. Our people are passionate, take personal responsibility and always do what’s right for our clients, people and communities. We accelerate their success by empowering them to think and act differently to drive exceptional results.

With circa 9,000 experts in Asia Pacific, our enterprising culture and decentralised operating model allows us to act with speed in local markets, seizing opportunities to innovate and accelerate the success of our clients and our people.

Our collaborative culture sets us apart. We help experts become true specialists and provide the long-term structure and platform to accelerate their success.

**Job Description**:
Accelerate your success in a dynamic, team-based environment that provides you with the challenge, support and rewards you need to perform at your best.

We are seeking an experienced, pro-active and highly organised Team Assistant ready to take on the challenge of supporting Executives within our Sunshine Coast Commercial Real Estate office. If you thrive in a busy environment where no two days are the same, then this is the ideal role for you.

Key responsibilities will include;
- Assisting Executives with managing corporate initiatives, including scheduling meetings, circulating external correspondence and liaising with clients with product knowledge
- Preparation of client correspondence, submission documentation and presentations
- Preparing marketing quotes and materials, in collaboration with the marketing manager and external suppliers
- Managing on-line listings on both Colliers website and third-party websites
- CRM database management
- Preparation of Form 6’s, Commercial Tenancy Agreements and Contracts
- Billing and invoicing of clients, including commission and marketing invoices
- Ensuring all documentation is compliant for auditing requirements.

**Qualifications**:
To be successful in this role you will;
- Previous experience within the real estate industry is essential (12 months to 2 years)
- Be meticulous in your work with strong attention to detail
- Intermediate to Advanced MS Office skills (Word, Excel and Outlook)
- Ability to multi-task and manage competing priorities
- Pro-active and disciplined work ethic
- Experience in Adobe Suite (InDesign and Photoshop) preferred, however not mandatory
- Ability to work independently, as well as part of a team
- Real Estate Certificate is advantageous

Your bright and energetic personality together with your strong administrative skills will ensure success in this highly fulfilling role. In return, we offer an opportunity to join a dynamic, friendly team of professionals and a competitive salary.

Additional Information

We foster an environment in which everyone at Colliers feels respected and comfortable bringing their authentic selves to do their best work. It’s our people who set us apart and we actively recruit people who represent the diversity of the communities in which we operate. We take great pride in doing what’s right and operating in ways that benefit the business, our people, our clients, our communities, and the environment.

Experts join experts, and we welcome you to join us as we lead the industry into the future.

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