Personal Assistant

As a Personal Assistant, you will provide high-level administrative and organisational support to the General Manager and Senior Managers of Sales & Member Service. You’ll play a key role in ensuring the smooth running of their day-to-day operations, while also contributing to projects that enhance the experience of our Sales & Member Service employees and the members we proudly serve.

This is a 12 month maximum term role predominantly based at our Joondalup office location; however, it would require some travel and days in West Perth.

What will you be doing?
- Managing diaries and inboxes: Proactively coordinating schedules, meetings, and travel for the General Manager and senior leaders, ensuring priorities are balanced and demands are managed with professionalism and discretion.
- Preparing meetings and materials: Organising internal and external meetings, preparing agendas, briefing packs, and board papers, taking accurate minutes, and tracking follow-up actions.
- Coordinating events and functions: Managing logistics such as venues, equipment, and catering, and supporting both business functions and team social events.
- Supporting financial and planning processes: Assisting with budgeting, forecasting, and financial reporting, including processing invoices, expenses, and reconciliations, while contributing to annual and business planning.
- Enhancing administration and record-keeping: Maintaining accurate filing and records systems, coordinating archiving, and identifying opportunities to improve administration processes.
- Providing project administration support: Assisting with key Sales & Member Service or group initiatives and projects to ensure smooth delivery.
- Building relationships and supporting the team: Establishing strong working relationships with senior leaders, executives, and external partners, while providing guidance to junior administration employees.

What are we looking for in you?
- Experience and Roles: Significant experience as a Personal or Executive Assistant, including roles as an Office Manager or Supervisor.
- Autonomy and Initiative: Ability to work autonomously, employ initiative to find solutions, prioritise tasks, and exercise discretion.
- Organisational Skills: Excellent organisational and administration skills with a proactive and flexible approach to work.
- Communication and Interpersonal Skills: Strong interpersonal, communication, and negotiation skills with a demonstrated ability to build and maintain relationships.
- Education and Certification: Relevant certification in Business/Secretarial studies and a Cert IV in Frontline Management are desirable.
- Values and Confidentiality: Ability to operate effectively in a Values/Behaviour-based organisation, role model behaviours, and uphold confidentiality.

What can we offer you?
- Innovative Environment: Work with a team that is trying new and creative things in a changing environment.
- Focus on Career Development: Join a team that values personal development and enables continuous learning opportunities, and career progression within a supportive and growth-focused environment.
- Work-Life Balance: Benefit from flexible and hybrid working arrangements, including temporary remote work options and a focus on work-life balance.
- Impactful Projects: Contribute to high-impact projects or products that directly enhance RACWA's services to its members and the community.
- Diverse and Inclusive Workplace: Be part of an organisation that embraces diversity and inclusion, ensuring a welcoming environment for all employees.
- Employee Wellbeing: Take advantage of a strong focus on employee wellbeing, including mental health support, wellness programs, and fitness incentives.
- Community and Social Responsibility: Engage in meaningful community and social responsibility initiatives that align with RACWA's values and mission.

About RAC

RAC WA is a member-focused organisation dedicated to serving the Western Australian community. Our mission is to create a safer, more sustainable, and connected future for all Western Australians.