Executive Assistant

Not-for-profit salary packaging tax free benefits, increasing your take home pay
- We are seeking a highly organised and proactive Executive Assistant, who has experience working with stakeholders at all levels and the ability to juggle a diverse and fast-paced workload.
- If you have the capability to pre-empt what’s next, then this is the role for you
- The _**_St Vincent de Paul Society_**_ is a leading provider of community support services, whose _values_ it is to shape a more just and compassionate society - we truly care about what we do and the difference we make to people’s lives._
- We believe our employees are key to our success and offer Learning and Development programs to enhance and grow your career across a range of teams and services. We have a continuing commitment to engaging and retaining our people who are recognised for their achievements and are offered promotional opportunities on a meritocracy basis within a collegiate and values driven team environment and culture._

**Your new role**:
**Executive Assistant** to the **Chief Finance Officer** (CFO), a vital role providing administrative support services and assistance to the CFO. Ensuring you are responsive to the changing and challenging needs of the directorate. You will take ownership of delegated tasks and ensure they are completed in a timely and orderly manner, to a high standard. You will have high attention to detail and a can-do, proactive attitude.

**Your responsibilities**:

- Coordinating internal/external meetings, meeting requests. Managing the Audit and Finance Committee meetings, booking meeting venue, establishing communication linkages, coordination, and uploading of papers; minute taking; and support at the meeting to handle any other matters to ensure meetings run efficiently and effectively;
- Providing administrative support and minutes taking for other meeting groups such as National Technology Group; Property Operation Meetings; and any others nominated by the Executive Directors
- Document management, managing CFO's expenses, managing Finance project plan development, supporting team management activities, and time management during heavy workload periods.
- Assistance within the directorate relating to Technology, Property and Procurement.

**To be successful, you will need**:

- Experience supporting senior executive managers and/or Board members.
- Demonstrated effective time management; high level of initiative, enthusiasm, drive and energy.
- Sound interpersonal and communication skills including the ability to establish and maintain professional relationships with management and staff at all levels.
- Experience in minute taking at senior level.
- Advanced skills in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and experience in the coordination of document management systems (SharePoint).
- High level experience in diary management including planning, organising and prioritising work.
- Strict confidentiality and the demonstrated ability to show discretion, tact and to exercise independent judgment to make sound decisions.
- Certificate IV in Business or Office Administration or equivalent.
- Experience working in a membership-based organisation to support and empower members and volunteers.