Ea & Office Manager

2 weeks ago

Woolloomooloo, Australia Thales Full time

At Thales, we know technology has the ability to make our world more secure, sustainable, and inclusive - and that it’s all driven by human intelligence.

Because it takes human intelligence to build and power the systems and solutions that people depend on every day. So we stay curious and make space for diverse points of view. We share what we know and we challenge what’s possible.

From manufacturing and engineering to cybersecurity and space, we’re driving progress in some of the world’s most important industries - and working together to build a future we can all trust.

**Our Benefits**:

- Competitive remuneration + Super
- ThalesFlex - Hybrid work environment
- Fitness Passport Discount - Access to a network of Gyms across AUS.
- Employee discounts with a number of affiliates (Travel, Car hire, Tech, Medical Insurance)
- Modernised Paid Parental Leave
- Veterans Leave
- Novated Lease options
- Personal & professional training development opportunities

**Your Role: Executive Assistant**

As an Executive Assistant, you'll play a pivotal role in providing top-tier administrative support within a dynamic environment. You'll directly support the Vice President, overseeing both Above Water Systems (AWS) team and office administration. We're looking for a proactive individual with keen attention to detail and outstanding communication skills. Your ability to think outside the box, foster relationships, and offer innovative solutions will be crucial.

**Key Responsibilities**:

- Efficiently manage and organize VPs' executive diaries, prioritizing commitments.
- Coordinate diary management and task prioritization for AWS team members.
- Produce precise and timely documents, including presentations, reports, and meeting minutes, with diligent follow-up.
- Arrange domestic & international travel, meetings and events, handling logistics like catering and venue bookings.
- Ensure prompt management of expenses and financial documentation.

**Your Skills**:

- Qualifications in Business Administration or similar
- Demonstrated experience in an Executive Assistant role within a fast-paced corporate environment.
- Advanced proficiency in Microsoft Office & excellent verbal & written communication skills
- Superior organizational abilities and meticulous attention to detail.
- Ability to maintain confidentiality and handle sensitive information securely.
- Eligibility to obtain a Defence Baseline Clearance.

**WE ENCOURAGE YOU TO APPLY**

It’s easy to dismiss the perfect opportunity if you don’t see yourself as the perfect fit. If this role feels right - no matter your background or personal circumstances - please introduce yourself or join our community. We’re committed to supporting a diverse workplace, and that starts here.

We’re proud to be endorsed by WORK180 as an Employer for All Women, but we know there’s always more we can do. We’ll continue to foster industry partnerships, employee resource groups (ERGs) and development opportunities to make Thales a genuinely equitable employer, for everyone.

Read more about our WORK180 endorsement.

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