Finance & Administration Officer - Architecture

1 week ago

Melbourne, Australia Bespoke Career Management Full time

**Sector**:Business Support
- **Job Ref**:58616

**About this role**:
With an award-winning reputation, and point of difference in project work and approach, this studio opens the door for an experienced Finance & Administration Officer.

The Finance and Administrative Officer plays a lead role in supporting Business, Culture, Excellence and Systems.

A diverse and proven client base with locally crafted projects and overseas boutique European schemes sets this studio apart They pride themselves on their unique design philosophy, sustainable principles and collaborative team, to deliver carefully curated creations of all disciplines and scales - whether it be hospitality, stadiums, public, arts, exhibition curation, products and furniture design The role requires a good understanding of how small businesses operate, experience working with a range of business management systems (including financial and database), oversight and cooperation with other team members and the ability to report and provide advice across Studio operations. Bring your ability to balancing creativity with viabilityand commitment to meeting milestones, budgets and deadlines, and be welcomed by a team of talented creatives to share ideas and outcomes with. Join this stand-out globally connected progressive studio

**Key responsibilities**
- Convening internal teams and communications pathways including Studio Meetings, Sharing Sessions and annual team events
- Working closely with the Directors to achieve the Studio vision
- Understanding and encouraging multiple perspectives and disciplines to inform excellent outcomes and projects
- Inspiring others through generosity, a global outlook and community values
- Networking and representing the Studio externally
- Supporting best practice outcomes and personal development
- Provide financial support, forecasting and budgeting, invoicing, processing wages and receipting as required
- Be across all relevant compliance legislation for Work Health and Safety; Human Resources
- Maintain and update office processes and procedures
- Oversee the front of house area and Studio operations
- Provide personal assistance to the Directors
- Assist in the preparation of business reports for the Directors

**Skills and experience**
- A Diploma in Business, or Commerce is an advantage
- Have competent business management and software skills
- Understand the demands of a creative and nimble small to medium business
- Be highly organised
- Be able to juggle competing demands and meet deadlines
- Contribute to a supportive and caring environment where teamwork and collaboration are at the heart of what they do
- Be a financial whiz
- Have outstanding communications and interpersonal skills (written and verbal) along with your ability to liaise at all level
- Have a good understanding of MS Office 365 software (Outlook, Word and Excel) to deliver a range of tasks. Basic knowledge of Xero accounting software, databases and Adobe Creative Suite is desirable, though not essential. Additional training may be provided
- Have four or more years' experience in a similar role
- Being curious and holding a growth mindset
- An entrepreneurial spirit

**Benefits and culture**
- Establishing local studio, national backing
- Carbon neutral studio
- Transdisciplinary architecture and design practice
- Globally connected
- Carve your own role

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