Operations Assistant

6 days ago

Bibra Lake, Australia Imperial Glass Full time

**Key Responsibilities**
- **Scheduling**: Coordinate and schedule approved works, liaising with clients and contractors to confirm appointments and ensure timely completion of tasks.
- **Documentation & Data Entry**: Generate and maintain accurate records, including purchase orders, job progress reports, and other relevant documentation.
- **Quoting**: Assist in the preparation of basic quotes for glass replacement services, ensuring accuracy and alignment with client requirements.
- **Interpretation of Construction Plans**: Possess capacity to review and interpret construction plans to ensure accurate execution of projects and compliance with specifications.
- **Contractor Onboarding**: Facilitate the onboarding process for new contractors, ensuring all necessary documentation and compliance requirements are met.
- **Safety Documentation**: Generate Safe Work Method Statements (SWMS) and Job Safety Analyses (JSA) to ensure adherence to safety protocols on-site.
- **Progress Monitoring**: Track and monitor the progress of scheduled jobs, providing updates to clients and internal teams as necessary.
- **Qualifications & Skills**:

- **Education**:Education in business administration or a related field is advantageous.
- **Experience**: Previous experience in an administrative role within the construction or trades industry is preferred.
- **Technical Skills**: Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with TRADIFY software or similar would be an advantage.
- **Communication**: Excellent verbal and written communication skills, with the ability to interact effectively with clients, contractors, and team members.
- **Organisational Skills**: Strong organisational abilities, with a keen attention to detail and the capacity to manage multiple tasks simultaneously.
- **Knowledge**: Basic understanding of construction terminology and the ability to interpret construction plans.
- **Compliance**: Familiarity with safety regulations and the ability to generate SWMS and JSA documentation.

Pay: $35.00 - $45.00 per hour

**Benefits**:

- Professional development assistance

Schedule:

- 8 hour shift
- Monday to Friday

Supplementary Pay:

- Bonus

**Experience**:

- Clerical: 1 year (preferred)

Work Authorisation:

- Australia (preferred)

**Location**:

- Bibra Lake WA 6163 (preferred)

Work Location: In person

Application Deadline: 18/07/2025

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