Administrative Support Assistant

**Administrative Support Assistant - Expression of Interest
- This is a secondment opportunity where you are required to have permission from your home agency to be released from your usual duties for the period._
- Employment type: Full-time, Secondment (up to May 2025)
- 35 hour working week, with flexible arrangements
- Participate in purposeful work implementing NSW legislation and improving regulatory processes
- Join a passionate team, committed to protecting public health and safety

**About this role**

As an Administrative Support Assistant, you will play a crucial role in ensuring the efficient operation of the Legislation Team within Pharmaceutical Services in the Legal and Regulatory Services Branch of the Ministry of Health. You will provide administrative support to the team, prepare agendas and minutes, and assist in activities relating to the implementation of new legislation. This position is perfect for someone who is proactive, adaptable, and has excellent communication skills.

**Crown Clerk 3/4**, salary from** **$79,032 - $86,539 plus Super and annual leave loading.

For more information, read the full Role Description.

**What you'll be doing**
- Deliver a wide range of administrative support functions including, records management, accounts and routine purchasing, routine correspondence and meeting minutes, document compilation and distribution, preparation for meetings and conferences and data entry
- Assist with telephone enquiries and diary management, showing initiative in handling inquiries and redirecting to the relevant business unit or Officer
- Follow records management guidelines policy and procedures
- Produce routine business activity reports and provide assistance with recruitment activities
- Draft and prepare routine correspondence and template documents accurately with attention to detail

**About you**

We are seeking motivated and committed individuals who:

- Are flexible and adaptable and respond quickly when situations change
- Stay calm and focused in the face of challenging situations
- Make effective use of records and information management functions and systems
- Understand and comply with information and communications security and acceptable use policies
- Support the implementation of systems improvement initiatives and the introduction and roll-out of new technologies

**How to apply**

**Closing Date: 11:59pm, Wednesday 18 September 2024**

**Additional information**
- Offers for this position are dependent on capacity to release the applicants from their current position/role. Please note the selection process will include an informal interview and work sample only to determine your suitability.
- You can only be employed for a total period of up to 12 months via this expression of interest

**Working at The Ministry of Health**

The position is located in **St Leonards**, in a modern, purpose-built building within an activity-based working environment. Close to public transport, cafés and local amenities.

**Benefits**

The Ministry of Health offers its employees challenging and rewarding work with opportunities for career progression, learning, development and work-life balance. To learn more about the Ministry and what benefits we offer, access our Employee Benefits Handbook.

**Our commitment to Diversity and Inclusion**

At the Ministry of Health we are committed to creating a diverse, inclusive and flexible environment which reflects the community and customers we serve. We actively promote the employment of women, people with a disability, Aboriginal and Torres Strait Islander peoples, LGBTIQ+ community and people from culturally and linguistically diverse backgrounds.

**Applications Close**:11:59pm, Wednesday 18 September 2024