Personal Assistant

2 weeks ago

Albert Park, Australia Lloyd Connect Full time

Perfect part-time school hours, 3 days a week - Mon, Tue & Thu.
- You'll love working in an envir. surrounded by little ones, aged 0 to 5 yrs old.
- Play a critical role in the day-to-day operations of this community ELC.
- Perfect part-time school hours (9am to 3pm) 3 days a week - Monday, Tuesday & Thursday.
- Play a critical role in the day-to-day operations of this community Early Learning Centre rated ‘Exceeding’ in the National Quality Standards.

This Albert Park centre provides full-time and part-time Education and care for 40 children at any one time and up 70 children each week and has a current rating by Department of Education and Training as ‘Exceeding’ the National Quality Framework.

Your duties will include;
- Answering telephone enquiries and manage the Director's diary.
- Communicating with the Director, staff, and parents regarding administrative issues.
- Liaising with parents in the absence of the Director.
- Attending staff meetings, take minutes, and participate in workshops and professional development sessions.
- Maintaining filing and archiving of documentation.
- Administer enrolments, including allocation of places, sending enrolment documents, and updating relevant records.
- Using the Keiko System, submit daily attendance reports and handle inclusion support claims.
- Assist in maintaining food menus, booking sheets, and routine charts.
- Updating the Centre's website when required.
- Perform general administrative tasks such as responding to general enquiries, ordering stock, handling stationary requests, distributing correspondence, annual evaluation surveys.
- Complete reporting templates and submissions as required.
- Occupational Health and Safety; submit maintenance reports when required and provide weekly and monthly reports on OH&S.
- Practice, monitor and record Emergency procedure drills for the Centre.

To be successful in this role you will need to be sensitive to the needs of parents, children, fellow staff members and other individuals who may interact with the centre, with the overall objective of providing a caring environment and delivering a quality service to the community.

You will need to have strong written and verbal communication skills, work effectively in a collaborative team environment, enjoy engaging effectively with parents/guardians and children as well as have a strong attention to detail, high level of organisational skills and the ability to multitask.

Jenny Lloyd

Founder/Director of Connections

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