Executive Assistant

2 weeks ago

North Ryde, Australia Downer Group Full time

**A new name, a bright pathway ahead**

Part of Downer Group, our newly formed Social Infrastructure and Citizen Services business unit brings amazing capability to the people of Australia and what matters most to them. We run hospitals, manage client data centres, we take asset management risk, and we are a trusted advisor and partner to our New Zealand and Australian Defence Forces. Arguably no other business within Downer better embodies our purpose; _to enable our communities to thrive._

**Join us on the journey**

We currently have an opportunity for an **Executive** **Assistant **to join our team, supporting the Executive General Manager (EGM) of Strategy and Growth. The EGM has extensive involvement in large scale bids so you can expect to spend your time providing executive administration support covering the remit of inbox and calendar management through to supporting the processes for large scale bids.

Beyond the day-to-day responsibilities, you can also expect to be involved in the advancement of our Strategy and Growth function; from innovating processes, to assisting on a variety of internal projects.

**What you’ll do**

The role has a broad remit, with key responsibilities outlined below:

- Diary and inbox management
- Coordinating travel arrangements
- Provide daily 1:1 support to the EGM by ensuring they are armed for upcoming meetings by preparing documents, reports, and materials in a timely manner.
- Supporting bid processes as required, from scheduling meetings to taking minutes.
- Ensuring the operations of the business run smoothly and effectively, resolving any conflicts.
- Effectively work with team members, clients and stakeholders to achieve the highest levels of customer service and brand experience.
- Work with other teams internally to provide support when required.

**What you’ll bring**
- Experience in a similar role in a large service provider, ideally in the Urban Services industry
- A strong attention to detail and a knack for problem solving
- Proficiency with Microsoft office products e.g., Outlook, Excel
- Highly effective communication style teamed with strong interpersonal and influencing skills

More than anything, you’ll have a strong work ethic, a positive attitude, and a drive to provide high quality outcomes for the Social Infrastructure and Citizen Services business unit and our clients.

**Why work for us?**

Working for the Social Infrastructure and Citizen Services business unit, means being part of something new and exciting. With a bright future ahead of us, you find purpose here and have the opportunity to directly impact and contribute positively to our future. You’ll also find a range of benefits available such as:

- Training and development to support your career.
- Internally mobility options across the Downer Group business
- Affordable healthcare covers, discounted car purchase and rental (with selected brands), and other retail discounts.
- An Employee Assistance Program providing access to professionals to support you (and your family) to achieve your personal or professional goals through wellbeing coaching, counselling, financial advice, legal advice and more.

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