Protocol Officer, Protocol and International Visits Branch

Location: Canberra, ACT

Application Closing Date**:Sunday 27 July 2025 at 11:30pm AEST**

**Classification**

APS Level 6 ($98,314 - $110,483)

**Employment Type**

Ongoing & Non-ongoing (for a period up to 18 months)

Where a non-ongoing specified term is offered, this would be for an initial period of up to 12 months, with possibility of extension up to a maximum period of two years.

A non-ongoing offer may result in conversion to an ongoing offer of employment, however this must occur within 18 months from the opening date of this advertisement.

**Flexible Work**

At PM&C we recognise the broad benefits of offering flexibility in how, when and where work is performed. We consider flexibility first from a starting position of ‘how can we make this work?’ and consider individual circumstances and operational requirements in making genuine attempts to establish mutually beneficial arrangements. Please reach out to the contact officer if you would like to explore what flexibility might look like for you, such as part time work, variable start and finish times or working from home.

**Who we are**

The Protocol and International Visits Branch is responsible for administering the state occasions and official visits program in a manner which enhances Australia’s international relationships, the image of Australia and the Australian Government. The principal activity of the branch is to manage, coordinate and deliver complex arrangements for a range of events, ceremonial occasions and visits. The branch collaborates with the Office of the Official Secretary to the Governor-General, Prime Minister's Office, Ministers' offices, diplomatic representatives, other Commonwealth departments and state and territory governments.

**What you will do**

This role is based in Canberra where you will work in a team responsible for the branch’s principal activities for PM&C. Responsibilities assigned to this role are:

- Manage, coordinate or assist with arrangements related to Guest of Government visits to Australia, national and official events including meetings, hospitality, ceremonial occasions, state funeral and memorial services, and virtual meetings between the Prime Minister and international leaders
- Support arrangements for Prime Minister’s overseas visits
- Prepare accurate and well-structured drafts of official documentation, including briefs and programs for a range of visits and events
- Develop skills to mentor and coach others in specific project work related to the delivery of visits and events
- Coordinate various administrative and logistic tasks such as private visits and transit arrangements to Australia by international dignitaries
- Prepare responses to routine correspondence, parliamentary questions on notice and FOI requests
- Provide a range of administrative support relating to the delivery of visits and events, including flight and accommodation bookings, database management and official reporting.

**What you will bring**

The position will involve working in a variety of interesting and dynamic areas where you will work independently and as part of a team. Key attributes for this role include:

- Works as a collaborative team member with a strong work ethic, in a professional and discreet manner
- Presents credible expertise, including awareness of cultural sensitivities
- Shows commitment to delivery and flexibility under challenging circumstances
- Produces documentation displaying attention to detail
- Viewed as an APS peer-counsellor and supporter
- Identifies and works to solve issues that impact objectives
- Prioritises and responds to stakeholder needs
- Seeks constructive feedback
- Undertakes learning and work activities which develop strong leadership skills and strategic thinking.

**Eligibility**

**Notes**

This role includes extended and varied work times. A willingness to work outside core hours, and travel interstate and overseas as required, is essential. Where additional hours are completed outside of PM&C’s ordinary hours of work, employees will be compensated through the Department’s Flex Time or Overtime provisions.

A merit pool may be established and used to fill the same or similar vacancies for 18 months from the date of advertising.

**Security Clearance Required**

Negative Vetting Level 1 (Secret)

**How to apply**
- Your resume (maximum three pages)
- A ‘one page pitch (no more than 650 words)’ telling us how your skills, knowledge, experience and qualifications make you the best person for the job and to perform at the relevant classification level.

**Contact Officer**

LI-DNI