Project Coordinator, Event Planning and Philanthropy

1 day ago

Melbourne, Victoria, Australia beBeeFundraising Full time
Job Title: Project Assistant, Fundraising and Events

We are seeking a highly motivated and organized individual to join our team as a Project Assistant, Fundraising and Events.

The successful candidate will provide efficient and professional administrative support to the Assistant Director, Fundraising and Events in day-to-day activities including managing diaries, monitoring correspondence and drafting communications, coordinating meetings and supporting the planning and delivery of stakeholder events and engagement initiatives.

  • Effectively monitor the schedule of the Assistant Director, Fundraising and Events to ensure timely provision of support and/or information, and facilitate meetings and visits with donors and stakeholders by liaising with staff and external contacts.
  • Assist with engagement activities for major donors and prospects who are stewarded by the Assistant Director, Fundraising and Events and other senior members of the organization, by coordinating bespoke events, diarizing and facilitating gifts or communications to mark donor milestones and generating unique outputs to support relationship development.
  • Support the Assistant Director, Fundraising and Events to carefully monitor and maintain systems for reconciling expenses, completing compliance documents such as hospitality forms and registers, as well as supporting the Fundraising and Events teams with activities relating to departmental budgets.
  • Work closely with teams on the delivery of international fundraising initiatives such as the NGV Curatorial Tours and American Friends program by helping to plan and implement logistics and associated admin and event related activities.
  • Assist Fundraising colleagues to update and maintain stakeholder details and undertake other data related activities through the CRM database, Tessitura, in accordance with Information Management policies and procedures.

To be successful, you will have a relevant tertiary qualification and good knowledge and skills in office administration. You will have experience with MS Office products, including MS Word, Excel, PowerPoint and Project, and Adobe Suite, coupled with the ability to manage appointments and schedules, handle and prioritize telephone calls and complex correspondence, and organize files and information.

Previous experience with Tessitura would be advantageous.

For more details, please refer to the attached role statement.

Key Selection Criteria:
  • A relevant tertiary qualification and good knowledge and skills in office administration.
  • Experience with MS Office products, including MS Word, Excel, PowerPoint and Project, and Adobe Suite.
  • Ability to manage appointments and schedules, handle and prioritize telephone calls and complex correspondence, and organize files and information.
  • Previous experience with Tessitura would be advantageous.
How to Apply:

To apply for this role, please submit your application, including a resume/CV, a cover letter, and a statement addressing the key selection criteria in the role statement.

Applications close at 5pm on August 27th.

Selection Process:

Our organization is committed to diversity and inclusion. We welcome applications from individuals from diverse backgrounds and encourage candidates to highlight their unique experiences and perspectives in their application.

Benefits:

As a valued member of our team, you will enjoy a range of benefits, including:

  • Competitive salary package.
  • Opportunities for career development and growth.
  • Collaborative and dynamic work environment.
  • Professional development opportunities.
Other Information:

This is a fixed-term position for 2 years.

For more information, please contact us.

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