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Administrative Support Coordinator

2 weeks ago

Armidale, New South Wales, Australia beBeeSupport Full time $69,600 - $86,400
Job Description

As a key member of our team, you will provide exceptional administrative support and manage reception duties in our residential aged care facility. Your welcoming smile and warm demeanor will make you the face of Uniting, ensuring every interaction is positive and memorable.

This role is vital to delivering our person-centred approach and is key to supporting clients and their families throughout the moving-in process. You will proactively seek opportunities to engage with residents and foster meaningful connections within the household and the broader community.

Some of the key responsibilities of this role include:

  1. Responding to inquiries from internal and external stakeholders, including residents' families
  2. Collaborating with the Service Manager to ensure up-to-date rosters are accessible to all team members while managing the day-to-day rostering system
  3. Organising meetings, scheduling training sessions, and taking minutes as required
  4. Managing the ordering of supplies and consumables
  5. Securely scanning, uploading, and filing resident and staff documents in the SharePoint system
  6. Processing invoices promptly and accurately in the system
  7. Communicating effectively with clients from diverse backgrounds and with varied needs
  8. Assisting residents by performing tasks, including room preparation, booking transport, and arranging services
  9. Fostering community connections and promoting the services of Uniting