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Operational Project Manager

3 weeks ago

Shire of Plantagenet, Australia beBeeProject Full time $75,000 - $82,000
Job Description

We are seeking a full-time Operational Project Manager to support the internal operations of one of our trade associations. This role will also support a second association client in the future.

Primary Responsibilities:
  • Oversee daily operations and assigned staff, supporting the Executive Director (ED).
  • Manage project details using a project management system.
  • Establish effective communication and reporting mechanisms with vertical leads for updates on projects, goals, budgets, and issues.
  • Identify tools to improve internal communications and reporting efficiency.
  • Assist in creating and maintaining Standard Operating Procedures (SOPs), records, and policies.
  • Oversee database usage and suggest process efficiencies.
  • Coordinate staff meetings, set agendas, and communicate expectations.
  • Monitor staff workflow, analyze staff hours, and communicate issues to the ED.
  • Oversee project management with Coordinators and produce monthly operations reports.
Collaboration with Affiliates:
  • Manage website oversight and vendor communication.
  • Support membership recruitment and retention programs.
  • Track ad revenue from publications.
  • Review technical issues with association management software.
  • Manage accreditation tasks, vendor relations, contracts, and reports.
  • Oversee chapter relations and manage nominations/elections processes.
  • Support awards program activities.
Meeting Support:
  • Attend regular Board meetings, including in-person events.
  • Manage staff for annual conferences, develop event schedules, and attend conferences.
Requirements:
  • Bachelor's degree and previous association management experience.
  • Strong project management and organizational skills.
  • Ability to handle multiple projects efficiently.
  • High attention to detail.
  • Effective communication and customer service skills.
  • Proficiency in Microsoft Office Suite.
  • Ability to lift up to 25 pounds and stand for extended periods during conferences.

About Our Culture: We value growth, emotional intelligence, reliability, innovation, collaboration, adaptability, and solutions-oriented approaches.

Benefits: Paid vacation and sick days, Volunteer Day, health/dental/vision insurance, life insurance, retirement plan matching, voluntary benefits, Employee Assistance Program, and professional development support.