Executive Support Officer

1 day ago

Sydney, New South Wales, Australia Uniting Full time
About the Role

We are seeking a highly organized and proactive Executive Support Officer to join our team at Uniting NSW&ACT. As a key member of our Communities Directorate, you will provide top-tier executive, secretariat, and project support to the Communities Director and senior leadership.

Your role will involve crafting important governance papers, managing vital reporting and project documentation, and ensuring our administrative processes run smoothly. You will be responsible for coordinating incoming requests, tracking progress against deadlines, and reviewing responses for consistency.

We are looking for someone with exceptional communication skills who thrives in managing multiple priorities and building strong relationships across the organization. If you are ready to play a key role in shaping Uniting's strategic direction and driving our success, we would love to hear from you.

Key Responsibilities
  • Coordinating incoming requests, including identifying the most appropriate staff from across the Communities Directorate to respond, tracking progress against deadlines, and reviewing responses for consistency.
  • Drafting high-quality governance papers, reports, and briefs for the Board and senior leadership.
  • Managing competing priorities, ensuring timely responses from leadership and internal stakeholders.
  • Organizing and supporting governance committees, including scheduling, minute-taking, and action tracking.
  • Managing internal projects and developing procedures, including reforms to the Communities ways of working.
  • Keeping up with developments within internal teams and external sectors, to ensure the Director can be provided with timely and relevant advice and information.
  • Collaborating with other Directorate EAs and EOs.
About You

You will have a minimum of 5 years' experience in executive support or related roles, demonstrating strong organisational, administrative, and coordination skills. Excellent written and verbal communication skills are required to effectively engage diverse audiences.

You must possess strong analytical skills to provide recommendations for process improvements, and be adept at managing competing priorities to ensure timely responses. Strong financial acumen is also required when dealing with large budgets.

What We Offer
  • A rewarding career with a leading human services organisation.
  • Up to $18,550 NFP salary packaging available.
  • Access to our U rewards program with exclusive discounts.
  • Flexible work hours for work-life balance.
  • Access to Fitness Passport – Live your best life.
  • A supportive and inclusive and collaborative work environment.
  • Opportunities for professional growth.
  • Purchase of additional leave.

We are committed to promoting the safety, wellbeing and inclusion of children and young people. Employment with Uniting is subject to satisfactory background checks, which may include a national police check, reference checks, working with children checks, and NDIS checks.

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