Lease Documentation Specialist

1 week ago

Sydney, New South Wales, Australia beBee Careers Full time

Real Estate Paralegal

This exciting opportunity involves working collaboratively with internal teams and external stakeholders to support the timely turnaround of lease documentation for our national retail and industrial portfolio.

About the Role:

  • Complete legal documentation, including instructing, negotiating, certifying, and executing documents for leasing transactions
  • Comply with processes and policies related to negotiations, documents, and critical client requirements
  • Manage deadlines, escalate and mitigate risks as they arise
  • Maintain awareness of external solicitor fixed fee scope and manage legal negotiation costs
  • Generate and reconcile purchase orders and coordinate payment of legal invoices
  • Update and maintain the online paralegal database and files, ensuring data accuracy and timeliness
  • Handle lease interpretations and disputes as required
  • Certify documents for client execution, confirming accuracy and compliance with policies
  • Assist with reporting, analysis, and attend meetings as needed
  • Support a culture of innovation and contribute to process improvements

What We're Looking For:

  • Legal or property qualifications and/or experience within a firm or retail 'landlord/tenant' organization
  • Demonstrated understanding of leases or contracts, ideally gained in the property or legal industry
  • Strong attention to detail and ability to maintain accurate data
  • Excellent interpersonal skills and ability to work effectively in a team
  • Proficiency in reviewing and interpreting contracts and leases
  • Ability to work efficiently under tight operational and financial deadlines
  • Adaptability and willingness to embrace change
  • Proficiency in Microsoft Word and Excel

Our Culture:

  • A commitment to diversity, equity, and inclusion, with a recognition of the value that difference brings
  • A global leader in real estate services, with a reputation for excellence and integrity
  • A dynamic and inclusive work environment that fosters innovation and collaboration
  • Opportunities for professional growth and development, with a focus on empowering employees to thrive and grow

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