Administrative Professional
1 day ago
Job Overview:
We are seeking an administrative professional to support the Accounts and Procurement Managers with data entry, document processing, and export records.
About the Position:
- Provide administrative support to Accounts and Procurement teams, including data entry and document processing
- Maintain accurate records, registers, and summary reports, including export and traceability documentation
- Handle incoming and outgoing communications including phone calls, emails, and mail
- Manage payroll and related matters
- Collate delivery and goods-received dockets accurately
- Oversight of filing, petty cash, PPE, and consumable stock levels
- Support production, quality, and health & safety processes
- Maintain OSH administration, conduct toolbox meetings, and perform site inspections under WHS Manager direction
- Coordinate return-to-work processes and transport injured workers when required
- Direct incoming personnel and conduct inductions
- Assist with recruitment and onboarding of new staff
Essential Skills and Qualifications:
- Excellent verbal and written communication skills
- Strong data entry and administration abilities
- Proficiency in Microsoft Office
- High attention to detail with effective time management skills
- Professional presentation and a positive can-do attitude
- Relevant administration experience (Cert III in Business Administration desirable)
- Experience in OSH and Return to Work administration highly regarded
- Current drivers licence essential
- Experience in export documentation and traceability processes advantageous
Key Responsibilities:
- Perform administrative tasks such as data entry and document processing
- Manage accurate records and maintain detailed reports
- Ensure effective communication across various channels
- Coordinate payroll and related activities
- Oversee office supplies, petty cash, and equipment maintenance
- Support business operations, including health and safety protocols
- Conduct toolbox meetings and inspect work sites as needed
- Provide support during return-to-work processes and coordinate transportation for injured workers
- Welcoming new employees and assist with their onboarding
What We're Looking For:
- Results-driven individual with excellent organizational skills
- Proficient in MS Office and capable of learning new systems quickly
- Proven track record of maintaining accurate records and managing multiple priorities effectively
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