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Project Coordinator Specialist

1 week ago

Darwin city centre, Northern Territory, Australia Hirewand Full time

At Hirewand, we're seeking a detail-oriented Project Coordinator to play a key role in the successful execution of civil and infrastructure projects.

This is an exciting opportunity for you to utilize your organizational skills, facilitate seamless communication and logistics across teams, and make a meaningful impact in a dynamic environment.

Your primary responsibilities will include:

  • Scheduling assistance: Collaborate with the Project Manager to develop and update project schedules, track milestones, and ensure team alignment.
  • Documentation management: Prepare, distribute, and maintain essential project documents, including contracts, blueprints, meeting minutes, reports, and safety records.
  • Resource and procurement coordination: Work closely with suppliers, subcontractors, and internal teams to manage materials, equipment, and delivery schedules, ensuring timely procurement and inventory accuracy.
  • Data collection and reporting: Monitor project data, including timelines, milestones, and costs, providing regular updates to the Project Manager.
  • Communication support: Act as a liaison between internal teams (manufacturing, logistics, engineering) and external stakeholders (suppliers, contractors) to ensure smooth project operations.
  • Quality control assistance: Document inspections, maintain quality records, and follow up on corrective actions to ensure project standards are met.
  • Administrative support: Manage administrative tasks such as scheduling meetings, recording minutes, coordinating travel, and organizing team activities.
  • Proposal and tender assistance: Contribute to the preparation of project proposals and tender documents to support the bid process.

To be successful in this role, you'll need:

  • Minimum 2 years of experience in project coordination, preferably in construction or manufacturing industries.
  • Strong organizational skills with the ability to manage multiple tasks simultaneously.
  • Excellent written and verbal communication skills.
  • Proficiency in project management tools and software.
  • Familiarity with scheduling, procurement, and quality control processes.
  • A proactive attitude with strong problem-solving skills.