Director of Operations Management

4 days ago


Brisbane, Queensland, Australia beBeeAdministrative Full time $109,890 - $153,539

Job Title: Director of Operations Management

Key Responsibilities:
  • Provide strategic administrative and executive support to the Deputy Commissioner.
  • Manage the Deputy Commissioner's schedule, ensuring efficient coordination of agendas and briefings.
  • Oversee human resource documentation, including recruitment, selection, staff appointments, uniform ordering, and staff movements.
  • Prepare monthly financial reconciliations and perform routine financial administrative tasks.
  • Coordinate meeting agendas, minutes, presentations, and board papers.
  • Maintain effective communication and relationships between departments.
  • Manage administrative activities within the Directorate, ensuring deadlines are met and compliance with Departmental procedures.
Additional Responsibilities:
  • Coach and guide administrative staff on task completion in line with required standards.
  • Offer high-quality support to the Directorate, assisting with correspondence preparation, including briefs, memorandums, submissions, and reports.
  • Examine and action correspondence through electronic record management systems.
  • Advise staff on using corporate systems.
  • Liaise with internal and external stakeholders regarding Directorate activities.
  • Evaluate and amend correspondence as necessary.
  • Prioritize incoming and outgoing correspondence and advise the Deputy Commissioner of urgent matters.
  • Maintain confidentiality of handled documentation and ensure a secure filing system.
  • Perform quality assurance of outgoing directorate correspondence.
  • Coordinate logistics for events and meetings.

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