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Project Officer, Office of the Deputy Secretary

2 months ago

Melbourne, Victoria, Australia State Government of Victoria, Australia Full time
About the Role

The Business Support Specialist delivers a range of administrative services associated with keeping the office running smoothly. This includes providing support to the Manager and Principal Adviser, working closely with other members of the Office of the Deputy Secretary and across the Division.

Key Responsibilities
  • Operate effectively in a complex and dynamic team environment.
  • Liaise with a range of stakeholders, demonstrating a high degree of professionalism and acting in accordance with public sector values and behaviours.
  • Manage correspondence and leverage strong continuous improvement skills to enhance the efficiency and effectiveness of the Division.
  • Provide support to the Office of the Deputy Secretary across various business functions, including briefings, correspondence, task coordination, and projects.
  • Contribute to key divisional projects.
  • Establish and maintain effective relationships with key stakeholders to build mutually beneficial partnerships.
  • Assist with the development and implementation of new and improved processes to drive improvements across the Division.
  • Maintain accurate and complete records of your work activities in accordance with legislative requirements and the department's records, information security, and privacy policies.
  • Consult, liaise with, and influence key stakeholders; develop detailed project plans with clearly defined objectives and action steps; monitor performance against objectives, manage project risks and issues, and ensure project objectives are met.
  • Coordinate products for senior departmental executive and executive sector stakeholders.
Requirements
  • Relevant business administration or tertiary qualifications desirable.
  • Demonstrated experience in providing support and advice to government executives. Experience in Microsoft office suite applications such as Teams, Outlook, SharePoint, Excel and PowerPoint is desirable.
What We Offer
  • The opportunity to perform meaningful work, making direct contributions toward enabling Victorians to be the healthiest people in the world.
  • A wide range of growth and development opportunities within the department and wider Victorian Public Service & Sector.
  • A strong commitment to work-life balance, including a diverse array of flexible working arrangements.