Administrative Support Professional

5 days ago

Melbourne, Victoria, Australia beBeeAdministration Full time $60,000 - $75,000

Job Title

We are seeking a highly skilled and experienced administration professional to join our team in a supportive role. As a Team Assistant, you will play a vital part in ensuring the smooth day-to-day operations of our Project Management division.

About the Role

  • Assist with general administrative tasks, maintaining accurate records and files.
  • Process invoices, maintain cashflow trackers, and prepare reports for end-of-month submission.
  • Support the project team with administrative activities, including travel bookings, event planning, and document formatting.
  • Maintain the team calendar, issue invitations, and ensure seamless communication among team members.
  • Contribute to new starter onboarding and inductions, providing a warm welcome to the team.
  • Fulfill reception duties when required, providing exceptional customer service to visitors and stakeholders.

Key Responsibilities

  • General administration: record-keeping, filing, and data entry.
  • Financial administration: invoicing, cashflow tracking, and reporting.
  • Project support: event planning, travel bookings, and document preparation.
  • Communication and coordination: calendar management, invitations, and team liaison.

Requirements

  • Prior experience in an administration role, preferably in a similar industry or sector.
  • Excellent organizational skills, attention to detail, and ability to multitask.
  • Proficient knowledge of Microsoft Office suite and Dynamics 365, with the ability to learn new systems quickly.
  • Strong verbal and written communication skills, with the ability to build relationships with colleagues and stakeholders.

About Us

We offer a dynamic and supportive work environment, where every employee has the opportunity to make a meaningful contribution. Our organization values flexibility, productivity, and work-life balance.

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