Faculty Business Operations Specialist
2 weeks ago
We are seeking a highly skilled Faculty Business Operations Coordinator to join our team at Curtin University. This is an exciting opportunity for an individual with strong planning and problem-solving skills to manage operational and administrative functions for the Faculty Office and research institutes.
Key Responsibilities- Manage day-to-day business operations of assigned areas, ensuring efficient use of resources and effective workflow.
- Liaise with University service functions to facilitate administrative activities, fostering strong relationships with internal stakeholders.
- Develop and refine internal processes, integrating continuous improvement initiatives to enhance operational efficiency.
- Coordinate specific projects as assigned, providing high-quality support to achieve quick and positive outcomes.
- Support GM, Faculty Deans, and Directors with preparation of briefing papers, reports, and other documentation.
- Provide executive support to Faculty committees and working parties, facilitating collaboration and decision-making.
- Manage operational budgets and reporting, ensuring accurate financial data and timely submissions.
- Facilitate Faculty-wide communications, promoting a culture of transparency and inclusivity.
- Lead and manage staff in the administrative pool, providing guidance and development opportunities.
- Coordinate efficient use of staffing resources, optimizing workload and productivity.
Curtin University is a dynamic and welcoming space where integrity, respect for one another, courage, excellence, and impact are essential to everyday life. Our vibrant campus offers a range of amenities and services, including a gym, daycare centre, medical centre, art gallery, and more.
Benefits- A competitive salary of $85,000 - $105,000 per annum, depending on experience.
- A generous superannuation contribution (17%) with cash out options*.
- Customizable salary packaging benefits through Paywise; as well as Hotel and Health Insurance discounts.
- Leave Loading, with the option to be paid out or taken as additional leave.
- Parental Leave (26 weeks for the primary caregiver), Annual Leave (20 days), Personal Leave (14 days), Aboriginal Torres Strait Islander Leave (5 days)*, Study Leave, Community Service Leave, and access to Long Service Leave after 7 years of continuous service for Professional Staff.
- 18% more observed days off - enjoy 12 Public Holidays each year (including Easter Tuesday), and 2 extra University Days over the Christmas/New Year Period.
- Curtin recognises prior service for long service leave purposes. New Curtin employees may be* eligible if they have worked for an Australian University, public service or other recognised institution.
- Our on-campus Medical Centre prioritises Curtin staff and students. Join Curtin's Healthy Lifestyle Program, with up to 2 hours per week of paid time off to engage in University-approved healthy lifestyle activities.
- Completion of a degree with considerable relevant experience; or extensive experience and management expertise in an administrative field; or an equivalent combination of relevant experience and/or education/training.
- Demonstrated planning and organisational skills with the ability to manage multiple deliverables in a dynamic and complex environment.
- Demonstrated staff management skills with the ability to conduct effective work planning and performance review discussions and to foster a work environment of high achievement, continuous improvement, and job satisfaction.
- Demonstrated high-level interpersonal and oral communication skills with the ability to effectively consult with a wide range of stakeholders on a range of matters and in a professional and confident manner.
- Demonstrated analytical and problem-solving skills with the ability to offer solutions to complex problems.
- Demonstrated understanding of financial and budget management.
- Demonstrated high-level written communication skills with the ability to prepare high quality reports, briefing papers, and correspondence.
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