Support Professional

1 week ago

Melbourne, Victoria, Australia beBeeAdministrative Full time $90,080 - $91,200

About the Opportunity

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The successful candidate will provide high-level support to individuals, teams or projects including coordination, research and analysis and undertaking required administrative functions. This may also involve coordinating the activity of others.

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Key Accountabilities

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  • Providing high quality administrative support including but not limited to:">
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- Conducting background checks, drafting legal documents and correspondence, providing information and statistics regarding current and finalised working case files and prosecutions
- Updating various prosecution databases, reports and spreadsheets and generate reports, as required.
- Issuing, service and filing of prosecution documents
- Liaise with key stakeholders to manage issues such as listing of cases, adjournments and obtaining Certified Extracts
- Liaise with solicitors, ensuring material requested is provided in a timely manner, arranging for the inspection of exhibits Contact all relevant witnesses required at court, including police officers, experts and inspectors.
- Coordinate the appearance of witnesses at court, including the arrangement of appearance times, travel, accommodation, interpreters, expense reimbursement and video links.
- Keep internal and external stakeholders informed at appropriate points before, during and after hearings.
- Liaise with relevant agencies at appropriate points before, during and after hearings.
- General administrative support to senior management, including preparation of materials and presentations; liaising with Counsel Clerks, Counsel, Panel Firms, Defence Practitioners, Witnesses and Victims of Crime (where appropriate); processing invoices and preparing purchase orders; overseeing divisional activities; keeping up-to-date critical registers; secretariat functions for key stakeholder meetings and forums.

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About You

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You are an experienced professional with an understanding of the criminal process. Your communication and organisational skills are highly developed, and your strong interpersonal skills allow you to establish and maintain effective and collaborative relationships with a wide range of stakeholders. You can work independently, as well as part of a high performing team.

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- You have authority in the context of your specialist area or the business team you work in. You will undertake decision making around managing your own workload and priorities, and may also help coordinate the workload of other team members.

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- Demonstrated ability to work under pressure and organise work priorities to meet deadlines.

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- You will also be required to overcome most issues before escalating and to identify and implement improvements to existing processes to improve stakeholder service, efficiency, or to prevent issues reoccurring.

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- Strong keyboard and computer skills, including Word, Excel, PowerPoint, Outlook, Adobe & TRIM (Content Manager).

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- Demonstrated ability to conduct research and source information from various sources.

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- Experience in using judgement in communications and maintaining confidentiality when dealing with sensitive matters.

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