Administrative Assistant

5 days ago

Sydney, New South Wales, Australia beBeeSupport Full time $72,000 - $96,000

Job Opportunity

We are seeking a highly skilled and experienced professional to provide comprehensive support to our Director, Disability & Mental Health for NSW South & ACT.

About the Role

This is an exciting opportunity to join our team and contribute to the success of our organisation. As an Executive Support Officer, you will be responsible for providing a full range of coordination, communication, administrative and project support to our Director.

Key Responsibilities

  • Diary Management: Provide timely and effective diary management, ensuring that the Director's schedule is well-organized and efficient.
  • Documentation: Prepare high-quality documents, reports, letters, and submissions, as required by the Director.
  • Travel Arrangements: Arrange travel and accommodation as necessary, ensuring that all arrangements are made in advance.
  • Preparation: Ensure the Director is fully prepared for all meetings, workshops, and events, including reviewing meeting materials and preparing any necessary responses.
  • Correspondence: Review incoming correspondence, prepare a response, and/or send written correspondence on behalf of the Director.
  • Reporting: Coordinate and collate operational reporting, including analysis and insights, to ensure that the Director has access to relevant information.
  • Strategy Implementation: Monitor the implementation of Strategic and Business Plans for the Director, ensuring that goals and objectives are met.

Requirements

  • Experience: Proven experience in providing support to a Senior Leader in a large, geographically dispersed organisation.
  • Problem-Solving: Demonstrated problem-solving skills and ability to consider strategic implications of decisions/actions.
  • Communication: Superior written communication skills with a demonstrated ability to develop and collate organisational reporting and papers on complex and sensitive matters.
  • Influencing: High levels of influencing and communication skills, including the ability to liaise effectively and build strong relationships with internal and external stakeholders at all levels.
  • Confidentiality: Ability to manage sensitive information and maintain a high degree of confidentiality.
  • Prioritisation: Demonstrated ability to manage conflicting priorities, work under pressure, and meet deadlines.
  • Technical Skills: Advanced proficiency in Microsoft Office suite of programs.

What We Offer

  • Work-Life Balance: A flexible working environment that supports work-life balance.
  • Supportive Leadership: Supportive leadership that leads with respect and relationships at the core.
  • Career Opportunities: National organisation with various career opportunities.

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