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Administrative Lease Specialist
3 weeks ago
This is a critical role in the management of lease administration processes.
The successful candidate will possess relevant tertiary qualifications and prior experience working in a similar environment.
- Prepare and be accountable for Heads of Agreement (HOA) within designated timelines and agreed terms.
- Manage HOA process from acceptance of Broad Terms, ensuring HOA packs are issued, all documentation executed and filed, and information accurately entered in Yardi or other nominated systems.
- Prepare Disclosure Statements and issue to tenants' operators in line with the Retail Leases Act.
- Prepare Holdover and Vacate Notices for issuing to tenants/operators, with directive from Leasing Executive for content of such notices.
- Review signed HOA, prepare Lease Agreement Form (LAF) and submit for approval by internal/external stakeholders.
- Instruct and engage with panel lawyer in the administration of lease documentation, managing performance to minimise turnaround time.
- Ensure lease documentation prepared and negotiated in accordance with company policies and procedures.
- Review and issue Disclosure Statements to retailers.
- Effectively manage the timely return of all leases and associated documentation prior to retailer trade date.
- Provide retail legislative advice to asset and leasing teams including lease interpretation and compliance with Retail Leases Act, under consultation with panel lawyer as required.
- Contribute to improving processes, legal precedents, and template documentations.
- Assist with Due Diligence discovery and collating notices for Centre teams.
- Issue weekly lease administration reports noting current status of lease matters.
- Support projects and undertake additional duties as reasonably required.
Mirvac offers a diverse and inclusive work environment, providing opportunities for career growth and development.
- Leadership and Professional Development Programs including Mirvac Masters.
- Diverse workforce with over 25 ethnicities and 33 languages spoken.
- Discounts across health, wellness, lifestyle, motor vehicle, travel, technology.
- Rewarded with $1000 Mirvac Securities annually.
We value our employees' skills and contributions, offering a supportive and dynamic work environment.
To thrive in this role, you should possess strong communication and organisational skills, with ability to work effectively in a team.
