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Event Support Specialist

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City of Greater Geelong, Australia beBeeCoordinator Full time $60,000 - $80,000

High-level secretariat support is essential for the success of our Annual Scientific Congress (ASC) Planning and Review Committee and the ASC Organising Committees. This position plays a pivotal role in preparing meeting agendas and documents, minutes, and ensuring actions are completed, as well as coordinating events as directed.

The responsibilities include but are not limited to:

  • Preparing meeting agendas and documents, minutes
  • Prepare relevant, comprehensive reports for internal and external stakeholders
  • Coordinate arrangements for new Fellows' attendances for the Convocation Ceremony
  • Liaise with members of the Stage Party, including overseas College Presidents, Medical College Presidents, Specialty Society Presidents, and RACS Councillors for attendance at the Convocation Ceremony
  • Assist the Department across other events in key operational areas including but not limited to the management of event registrations, marketing, and communications, and onsite event delivery

To be successful in this role, you will need substantial experience in committee support and management, including preparing agendas and minute-taking. Experience managing both internal and external stakeholder relationships is also essential. You must be able to prioritise a diverse workload and multi-task with a strong ability to manage conflicting deadlines and work under pressure efficiently.

Attention to detail and a high level of accuracy are crucial. Additionally, you should have the ability to research and analyse information, effectively problem-solve, and offer sound advice within the scope of service. After-hours work is a requirement of this position, and working arrangements and approvals for these after-hours requirements are organised in consultation with the Manager.

We value a positive impact on improving health outcomes in the community and strive to maintain a healthy work-life balance. Our employees enjoy flexibility to combine working from home with time spent in the office, access to a wellbeing app, additional gifted leave at the end of the year, and access to online learning portal THRIVE with a catalogue of 89,000+ courses. We genuinely care about our employees' health and wellbeing and encourage our people to bring their whole selves to work.

This is an exciting opportunity for individuals who are passionate about supporting committees and coordinating events to make a real difference in the lives of others.