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Office Management Specialist

2 weeks ago

Sydney, New South Wales, Australia Suntory Beverage & Food Asia Pacific Full time

At Suntory Beverage & Food Asia Pacific, we are seeking an experienced Office Manager to join our team in Sydney.

The successful candidate will be responsible for managing first impressions and ensuring the smooth operation of our head office. This role involves overseeing daily operations, maintaining internal processes, and building strong relationships with external suppliers and building management.

The key responsibilities of this position include:

  • Reception Duties: Answering calls, greeting visitors, managing mail and courier items, maintaining meeting rooms and common areas, processing invoices and expenses, and managing beverage stock.
  • Office Administration & Management: Updating the SINE system, managing swipe card and parking requests, facilitating onboarding, ordering supplies, coordinating meeting rooms, and working with building management and other service providers.
  • Functional Support: Assisting the Executive Assistant team, supporting HR with onboarding/offboarding, coordinating travel, and helping with conferences and events.
  • Health, Safety & Wellbeing: Reviewing activities for safety, identifying hazards, and reporting accidents and incidents.
  • Compliance with Policies: Operating according to Suntory Oceania policies and performing other necessary duties.
  • General Office Management: Maintaining office cleanliness, managing service providers, and supporting internal processes and improvements.

To be successful in this role, you will need:

  • Essential Skills: At least 3-5 years of experience in managing reception and office administration, strong organizational skills, excellent communication, and basic financial skills for processing invoices and expenses.
  • Independence and Adaptability: Ability to work independently, manage multiple priorities, and adapt to changing work needs.
  • Attention to Detail and Customer Service: Strong attention to detail, accuracy, and a professional customer service orientation.
  • Technical Proficiency: Proficiency in Microsoft Office Suite and desirable experience with systems like SINE and Coupa, as well as knowledge of workplace health and safety practices.