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Fleet Manager and Facilities Coordinator
3 weeks ago
Property and Asset Officer - Fleet Management and Facilities Role
We have an exciting 15-month opportunity for a Property and Asset Officer to join our Finance Team within the Finance, Strategy and Risk Division. This role involves providing administrative support for fleet management and facilities.
Fleet Management Duties:- Arranging quotes for lease of fleet vehicles and delivery of new vehicles, including fitout requirements.
- Recording fleet vehicle information for FBT tracking purposes.
- Processing car parking fines and infringements promptly.
- Tracking vehicle mileage and arranging for vehicle swaps, where required for low and high mileage vehicles.
- Administering vehicle insurance claims and submitting to insurer.
- Coordinating with drivers and repair teams to resolve any fleet-related issues promptly.
- Administering fuel cards, tolls and parking passes.
- Updating fleet management reports – lease and vehicle information, driver details, infringements, driver usage information.
- Collating information to assist the Property and Asset Lead in preparing our fleet vehicle annual budget.
- Administering purchase orders and reviewing invoices.
- Assisting staff with queries and advising on related processes.
- Attending to security, property and maintenance requirements for our office and staff, covering electrical, plumbing, general maintenance, cleaning requests, security passes, arranging access for trades people.
- Administering purchase orders and reviewing invoicing.
- Reviewing and updating policies and procedures, where applicable.
- Other tasks as requested by the Property and Asset Lead.
This is an exciting opportunity to work in a supportive team environment with flexible hybrid working arrangements available.
Requirements:- Experience in a similar role in providing administration support of fleet management and facilities.
- Demonstrated strong communication skills including liaising with internal and external stakeholders.
- Possess strong attention to detail.
- Well-developed time management and prioritisation skills to meet deadlines and strong administrative skills such as filing and record keeping abilities.
- Ability to work effectively as part of a team and with minimal supervision.
- Current driver's licence.
Please refer to the available position description to assess your suitability and submit your current resume and cover letter via the application portal.
