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Site Operations Coordinator
2 months ago
The Resources Hub is seeking a highly organized and detail-oriented Site Administrator to join our team. As a Site Administrator, you will be responsible for providing administrative support to our operations team, ensuring the smooth day-to-day functioning of our site.
Key Responsibilities:- Flight and Travel Arrangements: Process flights, accommodation, and car hire bookings for employees, contractors, and onsite visitors.
- INX Inflight System Management: Manage the INX Inflight system, providing support to business leaders, employees, and contractor groups.
- Administrative Support: Provide administrative assistance to the General Manager and other management team members as required.
- Site Compliance: Ensure that employees and contractors comply with site entry procedures and requirements.
- Office Operations: Manage office duties, including updating internal phone listings, distributing mail and freight, office purchasing requirements, site communications, purchasing, and regular reports.
- HR Support: Liaise with the HR Department for personnel-related queries.
- Record Keeping: Keep records of back charges to contractors and third parties.
- Transportation: Transport employees and visitors to and from the airport when required to meet their scheduled travel arrangements.
- Meetings and Events: Assist with onsite meetings, activities, and community events as requested.
- Facilities Management: Ensure all office equipment and appliances are working correctly and request/schedule any maintenance or repairs as necessary.
- Shared Spaces Management: Manage shared spaces in the Administration building, including the copy room and kitchen.
- Administrative and Organizational Skills: Strong administrative and organizational skills, with the ability to prioritize tasks and manage multiple projects.
- Computer Literacy: Advanced computer literacy, with proficiency in Microsoft Office Suite.
- FIFO Experience: Previous FIFO experience in the resources sector, preferably on a remote site.
- Office Processes and Systems: An understanding of office processes, systems (INX), and equipment.
- Interpersonal and Communication Skills: Excellent interpersonal, customer service, verbal, and written communication skills.
- Adaptability: Demonstrated ability to maintain or exceed best industry practice, with flexibility to adapt to improved procedures and practices.
- INX InFlight and Pronto Experience: Experienced using INX InFlight and Pronto (desirable).
- Senior First Aid Certificate: Senior First Aid certificate (desirable).
- Competitive Pay: This is an excellent casual role with pay rates between $55 per hour + super based on experience.
- Opportunities for Career Advancement: Opportunities for career advancement and professional development.
- Annual and Quarterly Bonuses: Annual and Quarterly Bonuses.
- Employee Share Plan Program: Employee Share Plan Program.
- Income Protection: Income protection.
