Office Manager
2 weeks ago
Office Manager Role
Anton Murray Consulting is seeking an experienced Office Manager to join their team in Sydney. The successful candidate will be responsible for the day-to-day operations of the office, including vendor management, budget management, equipment, and facilities maintenance, supplies procurement, and overall upkeep of a premier work environment.
Key Responsibilities:
- Acts as the primary manager for the office
- Leads site response in emergencies
- Ensures successful office operations by monitoring and maintaining the office environment, building facilities, and IT equipment
- Manages vendor relationships through effective contract negotiation, ensuring agreed service levels are attained and provides feedback to vendors
- Receives, verifies, and tracks vendor invoices and payments
- Cost tracking and/or managing the site budget
- Keeps abreast of internal administrative policies, practices, and guidelines
- Identifies opportunities to improve work processes/flow in order to leverage own and the department's workload
- Provides visitors' support, including but not limited to assigning visitor offices, scheduling meetings, reserving meeting rooms, making meal reservations, and booking car transfers
- Partners with HR and other divisions to prepare and coordinate requirements for new hires and departing associates
- May provide event planning support to coordinate, plan, and execute a variety of meetings and events
Requirements:
- 5+ years experience in a similar Office Manager role ideally for a global business with global reporting lines
- Demonstrates ability to coordinate work among external third parties and internal functions
- Demonstrates sound judgment in resolving matters of moderate complexity
- Demonstrates initiative by identifying issues and recommending solutions
- Demonstrates effective written and oral communication skills with a diverse group of associates, senior business leaders, and a diverse group of individuals outside the organisation
- Demonstrates effective and professional service orientation and builds appropriate rapport with internal and external contacts
- Demonstrates ability to plan processes and work for a group or team to assure work is completed in a timely manner
- Demonstrates ability to effectively plan and manage the work of others
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