Document Control Specialist

7 days ago

Brisbane, Queensland, Australia beBeedocument Full time $7,173 - $7,259

Job Opportunity

We are seeking an experienced Document Control Specialist to join our team and support the delivery of major infrastructure projects.

Key Responsibilities:

  • Review and coordinate updates to Document Control Management Plans and procedures to ensure compliance with regulatory standards.
  • Provide guidance on document management processes, promoting efficiency and timely capture of documents and communications.
  • Assess solutions for document and information management activities and offer assistance in driving ongoing improvements.
  • Ensure all documents and information are securely stored, accurately tracked, and responded to by relevant internal and external parties as per established plans and contractual timeframes.
  • Develop and maintain workflows within the Document Management System to streamline operations and enhance accessibility.
  • Coordinate complex review and approval processes for program or package-related documentation.
  • Oversee the administration and transfer of project data sources such as InEight Document (TeamBinder), MS Teams, SharePoint, and Content Manager.
  • Prepare complex correspondence, reports, audits, submissions, document/drawing number requests, and other official documents in line with departmental standards.

Required Skills and Qualifications

  • Demonstrated experience using InEight Document (TeamBinder) within large-scale projects over five or more years.
  • Extensive background in document control roles spanning 5-10+ years with proven ability to manage high volumes of technical documentation.
  • Familiarity with major project environments where adherence to strict regulatory standards is required.
  • Proficiency in administering digital platforms such as MS Teams, SharePoint, Content Manager, or similar systems for document storage and workflow management.
  • Meticulous attention to detail when reviewing documentation for compliance with internal policies and contractual obligations.
  • Capacity to coordinate complex review processes involving multiple stakeholders both internally and externally.
  • Experience preparing detailed reports, correspondence, audit materials, submissions, or numbering requests according to departmental protocols.

Benefits of the Role

  • A unique opportunity to contribute positively within a collaborative team environment by sharing knowledge openly and supporting process enhancements.
  • The chance to drive ongoing improvements in document and information management activities.
  • An exciting challenge to oversee the administration and transfer of project data sources.

Others

  • This role requires excellent interpersonal skills enabling you to provide clear guidance during training sessions while supporting colleagues across diverse teams.

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