Operations Administrator

1 week ago

Wollongong, New South Wales, Australia beBeeAdministrative Full time $65,000 - $98,000
Operations Support Assistant">

About the Role:

We are seeking a highly organized and proactive Operations Support Assistant to join our team. This is an exciting opportunity for an experienced operations admin professional to assist our operational leaders with coordinating and administering scheduling and administration tasks.

The ideal candidate will have excellent planning and organizational skills, including the ability to prioritize tasks and meet deadlines. They will also possess strong communication skills to communicate with a cross section of employees and suppliers.

This role ensures smooth delivery of administrative services, contributing to effective operations. While primarily aligned to a designated business portfolio, the role also collaborates with the broader administration team to enable flexibility in administrative support across the business.

Key Responsibilities:

  • Provide high quality administration support and services to the team.
  • Assist with the day-to-day general operations of the offices/depots.
  • Support procurement, invoice processing, travel expense reconciliation, and the expense management process.
  • Coordinate and maintain the document and data control process including databases and registers related to the operations in the region.
  • Arrange functions and meetings, including invitations, venue bookings, equipment hire, and catering requirements.

About You:

To be successful in this role, you will thrive working in a fast-paced, dynamic environment supporting multiple stakeholders. You will always be a step ahead ready to deploy your contingency plan should it be needed. As a natural communicator, you will quickly develop rapport with your team and give them the confidence that you will deliver and meet deadlines.

An ability to adapt your style will be important as you will have touchpoints across all levels of the organisation. Finally, you will be down to earth and always willing to roll up your sleeves.

Requirements:

  • Current drivers' license.
  • Proven experience providing team administration support, ideally in an operations environment.
  • Proficient skills using Microsoft Suite, especially Teams, Word, PowerPoint, and Excel.
  • Strong communication skills to communicate with a cross section of employees and suppliers.
  • Excellent planning and organisational skills, including the ability to prioritise tasks and meet deadlines.
  • Demonstrated experience to deal with confidential information professionally and discreetly.
  • Strong initiative and problem-solving skills to be able to work autonomously.

What We Offer:

At Pacific National, we take great pride in delivering our best every day and have a relentless focus on customer service and place safety above all else. We offer a range of benefits and policies that support our people's health, wellbeing and work-life balance.

Acknowledgement of Country:

We acknowledge the Traditional Custodians of the land on which we work, live and rail. We pay respect to Elders past, present, and future and to the continuation of cultural, spiritual, and educational practices of all Aboriginal and Torres Strait Islander peoples.

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