Legal Administrator

1 week ago

Sydney, New South Wales, Australia Allen & Overy Full time
About the Role

We are seeking a highly organized and detail-oriented Legal PA to join our team at Allen & Overy. As a Legal PA, you will play a critical role in providing administrative support to our lawyers and ensuring the smooth operation of our legal practice.

Key Responsibilities
  • Manage incoming communication, including email and voicemail, and draft replies as required.
  • Diary management, arranging meeting rooms, collating documentation for meetings, and prompting the Partner as appropriate to maintain their working schedule.
  • Monitor fee-earners' emails and tend to requests from clients.
  • Coordinate and book travel as required.
  • Ensure mail is processed efficiently, maintaining confidentiality at all times.
  • Establish and maintain an effective filing system to ensure completeness and accuracy of technical, professional, and matter information.
  • Produce and amend documents and correspondence, taking responsibility for the general management and turnaround of documents.
  • Help lawyers complete their timesheets every day.
  • Provide cross-group and departmental support where necessary.
  • Assess and prioritize client requests, ensuring that all messages are relayed in a timely fashion.
  • Provide efficient and professional assistance to meet the needs of the client.
  • Maintain basic marketing information.
  • Field and process calls from ad hoc callers and prospective new clients.
  • Enter and update various systems/programs, such as EPIC and League tables.
  • Schedule coordination of roadshows.
  • Manage team CVs and general experience lists, and tailor team CVs for pitches.
  • Coordinate events, including collating and managing invitation lists, printing name tags, and distributing.
Requirements
  • High level of attention to detail.
  • Organized and able to prioritize.
  • Excellent administration skills, keyboard, and software proficiency.
  • Excellent written and verbal communication skills.
  • Calm, unflappable demeanor.
  • Professional telephone manner.
  • Eagerness to learn.
About Us

Allen & Overy is a global industry-leading law firm with 48 offices in 29 countries worldwide. We provide unmatched insight and seamless delivery to clients, working on challenging and important deals and disputes that have the potential to shape the future.

We offer exceptional opportunities for our people, enabling them to work for the world's leading businesses, transform the status quo, and deliver their best work, helping them and their career to thrive, while delivering unparalleled outcomes for our clients.

We are committed to diversity, equity, and inclusion, and we provide support and ways of working that help our people optimize their wellbeing.

We welcome applications from people of all ages, genders, cultural backgrounds, family or caring responsibilities, and people living with a disability.

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